Procurement Administrator

Job Description:

Procurement Administrator

The Procurement Administrator validates supplier request and supplier registration questionnaires, validates and distributes Purchase Requisitions (PRs), creates and follows up on Purchase Orders (POs) as well as processes tickets/issues for the responsible geographies and locations (mills, factories or offices).

Responsibilities & Accountabilities
* An Employee with uncompromised commitment to our I Care journey which ensures a safe, healthy, and sustainable work environment.

Facilitate vendor creation and data maintenance
* Submit/validate supplier request
* Populate internal registration questionnaire
* Validate external registration questionnaire and escalate to the responsible category/ procurement manager in case of incompliance occurs
* Maintain and validate master data within procurements responsibility
* Maintain price lists and other source to pay related data

Validate & distribute Purchase Requisitions (PRs)
* Review quality of requisitions to confirm compliance to established buying channel (e.g., catalogues, existing contracts), work cooperatively with Essity's requisitioners where needed to comply with procurement processes and procedures
* Indicate to the requestor the correct way of creating PRs in case errors occur
* Match free text PRs to existing contracts or catalogues
* Send valid PRs to Buyer to execute event / ad-hoc buy
* Update PR with revised bids, when applicable

Process Tickets/Issues
* Solve ticket issues received through the system
* Return solution to Helpdesk team (not yet implemented)
* Escalate issues to relevant stakeholder

Perform Purchase Order (PO) Creation
* Create PO and ensure high quality inputs standards in S4/Ariba environment
* Review quality of POs to confirm compliance to established buying channels (e.g., catalogues, existing contracts), working cooperatively with Essity's requisitioners, where needed to comply with procurement processes and procedures
* Actively participate in issue resolution for PO management

Perform PO Follow-Up
* Manage the PO follow-up/ confirmation process (order acknowledgement) ensuring timely execution
* Follow-up on; monitor overdue orders, process & expedite, goods / service receipt
* Communicate to customs clearance for the goods/services requiring their attention

Contribute to Procurement Excellence
* Provide insight to improve system efficiency
* Escalate supplier/system/process issues to the relevant procurement team as input for continuous improvement
* Provide end user training as needed

Required Skills & Experience
* A degree/certificate with emphasis on the areas of business, economics, finance, procurement, or comparable professional education.
* Some experience in similar or adequate role in procurement environment is of advantage.

What We Can Offer You

Our purpose, Breaking Barriers to Well-Being, provides meaning to everything we do. Join us to improve well-being for people and drive positive change for society and the environment. At Essity, you'll feel valued, empowered to grow, and challenged to achieve business results in a collaborative and open atmosphere. Innovate for Good | Excel Together | Be You with Us

Application End Date:

30 abr 2026

Job Requisition ID:
Essity261013