Instructional Services Coordinator

Job Description:

Job Posting Title:Instructional Services Coordinator
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Hiring Department:Harry Ransom Center
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Position Open To:All Applicants
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Weekly Scheduled Hours:40
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FLSA Status:Exempt from FLSA
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Earliest Start Date:Jun 01, 2026
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Position Duration:Expected to Continue
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Location:UT MAIN CAMPUS
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Job Details:
Purpose
Work closely with the Head of Instruction & Archival Engagement within the Outreach and Academic Engagement Department to support students and faculty by teaching in-person and remote class sessions, strategizing support for Reading Room use by graduate and undergraduate classes, coordinating the Schuchard Undergraduate Archival Research Prize program, and building educational resources.

Responsibilities
* Instruction & Interpretation: Relate Ransom Center collections to faculty's curricular needs, and deliver student-centered instructional sessions that interpret the Center's collections in ways that demonstrate a commitment to all-encompassing pedagogy, draw from diverse collection materials and scholarship, and prioritize active learning strategies. Liaise with professors to design single, multi-visit, and semester-long classes that may include course reserve lists, scaffolded lesson planning, and extended research in relevant collections. Facilitate class assignments in the Reading Room by scheduling student visits, preparing supplementary course materials, and organizing required Reading Room orientations and handling demonstrations. Facilitate in-person and remote class sessions by curating archival materials in the learning space. Provide a welcoming instructional environment that centers on belonging and community, while also safeguarding collection materials
* Program Coordination: Under the supervision of the Head of Instruction, manage the Schuchard Undergraduate Archival Research Prize program, including coordination with the Ransom Center's Marketing & Communications, Events, and Business Office teams to:
* Administer the application process
* Facilitate the evaluation panel
* Coordinate with the Ransom Center's Event Coordinator to plan and execute the Schuchard Award ceremony
* Coordinate with the Ransom Center's Marketing and Communication department to produce marketing materials for outlets such as the Ransom Center's blog, magazine, and annual report
* Collaborate with the Head of Instruction to strategically plan programmatic growth by designing new workflows, assessing award submission metrics, and performing outreach to the campus community.
* Outreach & Professional Development: Assess outreach efforts to build new teaching relationships. Administer student experience survey and distill findings into actionable insights for the Instructional Services Program. Contribute to the development of training materials for new Instruction Team members. Continue to grow skills as an instructor by participating in professional development opportunities.
* Logistical Support for Unit: Contribute to the ongoing operations of the Instructional Services Program by:
* Participating in the recruitment, training, and mentoring of departmental graduate student teaching fellows, undergraduate interns, and Ransom Center staff
* Working with the Public Services team to facilitate equipment and technology moves, upgrades, and support services for the Instructional Services Program
* Participating in special projects as assigned
* Supporting Access More Broadly: Collaborate with the Library Services Department and the Outreach and Academic Engagement Department to develop practices and policies that improve the accessibility of teaching and researching with Ransom Center collection materials. Support Public Services by staffing service points, including Reception, Reference, and Circulation, and working occasional Saturday hours.

Required Qualifications

* Bachelor's Degree or equivalent professional experience in education, library science, history, or a related field
* Experience designing and implementing lessons centered around primary sources
* Demonstrated ability to communicate effectively to diverse audiences, in both oral and written formats
* Experience collaborating with student staff, educators, and institutional partners to plan and implement educational initiatives
* Strong organizational and time management skills, including the ability to manage multiple priorities simultaneously
* Self-motivated, with a demonstrated ability to work collaboratively in a fast-paced, public service environment
* Proficiency with Microsoft 365 tools and Google Suite
* Ability to work occasional Saturdays

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

* Advanced degree in education, library science, or a field related to the Harry Ransom Center's collection strengths
* Demonstrated knowledge of Harry Ransom Center collections
* At least one year of experience teaching in a cultural heritage institution
* Hands-on experience working with archival collections or special collections
* Experience using Aeon or another library/collection circulation software

Salary Range

$49,000 + depending on qualifications

Required Materials

* Resume/CV
* 3 work references with their contact information; at least one reference should be from a supervisor
* Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
* E-Verify Poster (English and Spanish) [PDF]
* Right to Work Poster (English) [PDF]
* Right to Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701