Executive Assistant

Job Description:

Who you are:

We are seeking a proactive and highly organized Executive Assistant to support the Managing Director of our Italian affiliate.

The successful candidate will play a key role in ensuring the smooth operation of the local organization by providing executive support to the Managing Director, managing administrative and procurement-related processes through SAP-based platforms, and supporting the local commercial team in day-to-day business activities.

The position requires frequent interaction with both local and international stakeholders; therefore, fluent English and Italian are essential.

Key Responsibilities:

* Provide day-to-day administrative and organizational support to the Managing Director.

* Coordinate internal and external communications.

* Organize company meetings, events, and business visits.

* Handle confidential information with professionalism and discretion.

* Create and manage Purchase Requisitions through SAP-based systems and internal procurement platforms.

* Monitor approval workflows and follow up on purchase orders and related processes.

* Maintain accurate records and documentation related to procurement and administrative processes.

* Assist in ensuring compliance with internal controls and corporate requirements.

* Provide administrative and operational support to the local Sales team.

* Assist with the coordination of customer meetings, events, exhibitions, and commercial initiatives.

* Coordinate with internal functions such as Finance, Customer Service, Marketing, and Supply Chain to facilitate business operations.

* Support local business projects and initiatives as required.

Who you are:

* Fluent Italian and English (written and spoken) are mandatory.

* Minimum 2-3 years of experience in an Executive Assistant, Administrative Assistant, Office Coordinator, Office Manager, or similar support role.

* Previous experience in an international or multinational company is preferred.

* Experience working with Microsoft Office Suite and ERP systems, preferably SAP, is preferred.

* High attention to detail and accuracy.

What We Offer:

* Part Time position - Working remotely

* Opportunity to work in a dynamic and international environment.

Salary Package:

* Annual Base Salary (RAL): Part Time EUR25.000 - EUR 28.000

* Variable Compensation: 5% of RAL

* Welfare and Benefits Package