Office Administration

Descripción del puesto:

Important! To make sure your application is considered, please submit it before the end of the day on (dd.mm.yyyy):11.01.2026
We encourage candidates to apply as soon as possible.

What does the job involve?
The Office administrator Denmark is the overall responsible for supporting the Equinor office in Copenhagen within the areas of facility management, office operations and administration. The position reports to country manager Denmark, SVP Power Global Offshore Wind. Part-time position, office based.

What will my tasks be?

Within this position, your key tasks will be to:

* Liaising with local facility management on day-to-day office operations.

* Design and implement office standards and procedures, e.g. visitors, desk bookings, new employee onboarding, employee lunches, other catering requirements.

* Responsibility for ensuring availability of company materials (supply inventories, IT equipment and consumables, etc).

* Manage external service providers to deliver on office needs (e.g. lunches, water, cleaning, etc.) and responsible for ensuring prompt processing of invoices related to office lease and provisions.

* Work with internal Equinor Functional Centres of Excellence and other resources to deliver IT, procurement, HR and other services to Copenhagen, incl invoicing and workflow.

* Receive/coordinate visitors and be main contact for Equinor persons planning travel to Copenhagen office.

* Responsible for handling all correspondence arriving at the office and processing of any invoices or other requests for payments.

* Assistance with onboarding and ongoing support to employees in the office.

* IT responsible and coordinator with IT Norway (approval, maintenance and procurement).

* Help ensure office security, safety, health and welfare, incl participate in emergency response exercises as required.

* Support with country manager delegated tasks, including activities to create an inspiring and collaborative working environment.

Here's what we expect from you:

At Equinor, there are some overall qualities we regard as essential. We want you to identify with the values that guide our decisions and help us succeed and grow: open, collaborative, courageous and caring. We expect you to make safety your priority and to contribute to our zero-harm culture. And for this specific position, we are also looking for:

Experience:

* Office management / administration experience, minimum 3-5 years.

* Fluent English and Danish, oral and written.

General Skills and experience

* Organizational Skills: Organized, reliable and conscientious. Ability to prioritize tasks effectively, attention to detail, and effective time management.

* Communication: Excellent verbal, written, and interpersonal skills. Confident communicator with ability to interact with a variety of stakeholders both internally and externally.

* Problem-Solving: Creative thinking, decision-making, and handling unexpected issues calmly.

* Technical Skills: Solid IT software skills (MS Office, Outlook email including calendar management), and basic IT problem solving skills. Working knowledge of SAP would be beneficial but not essential. 

* Proactive and eager to learn.

* A flexible team player who enjoys being part of a supportive environment.

To be successful the office administrator must balance strong operational and administrative skills with the interpersonal and cultural competencies needed to navigate a diverse and dynamic international organization like Equinor.

* Ensure compliance with Equinor Code of Conduct.

* Ensure compliance with Equinor's policy for confidentiality, non-compete, non-solicitation, and data protection.

* Represent Equinor externally with highest degree of ethics and compliance.

* Adherence to Equinor core values.

What can we offer you?

We want you to have a rewarding and fulfilling work life. That's why we offer:

Not just a job - a career
In Equinor, your development begins on day one. You will build your competence through a wide range of learning activities while being empowered to build your career across multiple disciplines and geographies. Our internal job market allows a wide range of opportunities for development and growth within your own field, or even in other areas you find interesting and relevant.

Attractive rewards
We give you a comprehensive benefits package with a competitive salary, global parental leave, bonus scheme and pension plan.

Wellness and work-life balance
We care about and prioritise our employees' well-being. We know that for you to be the best version of yourself in the workplace, being able to collect your children, attend a class or simply enjoy social time can be invaluable. That's why we encourage you to make use of our flexible work arrangements wherever possible.

An inclusive culture
We believe embracing our differences makes us stronger. For us, true inclusion means being able to bring your whole self to work, and for you and everyone else to feel accepted and valued.

Equal opportunities for everyone

Equinor is an equal-opportunity employer. We make all employment decisions, which include hiring, promotion, transfer, demotion, termination, and training, without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, veteran status, or any other protected status.

As part of this commitment, reasonable adjustments will be made during the recruitment process for candidates with disabilities or long-term health conditions. If you have any specific requirements, please clarify this in your application and our team will be in contact to see how we can support your needs.

Important notes about the application process

We expect you to openly offer all relevant information about yourself during the recruitment process. Background checks are performed on all final candidates, and all permanent and temporary hires will be screened using relevant sanctions lists to ensure compliance with sanctions laws. When applying for a job in Norway you will be asked for information on affiliation to high-risk countries for a security assessment.

About Equinor

Equinor is an international energy company headquartered in Norway, energising the lives of 170 million people worldwide. Our ambition is to be a leading company in the energy transition and achieve net zero by 2050. Our task is enormous: supplying the world with the energy it needs, while lowering emissions to the atmosphere. To achieve it, we are looking for like-minded people to join our team of 25,000 colleagues working in more than 20 countries. We're up for the challenge. Are you