HR Assistant

Descripción del puesto:

Deadline for ApplicationsJune 22, 2026

GradeGS4

Staff Member / Affiliate TypeGeneral Service

ReasonTemporary > Temporary Assignment/ Appointment

Hardship LevelB

Family TypeFamily

Residential location (if applicable)

Target Start Date2026-07-01

Target End Date2026-12-31

Standard Job Description
Human Resources Assistant

Organizational Setting and Work Relationships
Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
- Assist in processing local staff members' contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
- Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
- Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
- Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
- Initiate routine correspondence on HR matters for the authorizing officer's approval.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not specified.

Certificates and/or Licenses
Not specified.

Relevant Job Experience
Essential
Not specified.

Desirable
Field experience with UNHCR and/or with other humanitarian organizations is an asset. Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. High IT affinity and working experience of ERP systems.

Functional Skills
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
IT-Computer Literacy
IT-Enterprise Resource Planning (ERP)
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate ProfileHonduras is characterized by a situation of protracted internal displacement due to violence, with escalating protection risks, including human rights violations, forced recruitment, violence against women and girls, compounded by extreme weather events and natural hazards. More than 247,000 people are currently internally displaced in the country, with many more at risk of displacement. The high levels of violence continue to represent a challenge in terms of protection and assistance. Strengthening the prevention of internal displacement and the response remain key priority. Support for returnees with protection needs is also an area of focus to support their sustainable integration.

Honduras has traditionally been a country of origin and, in recent years, has also become a transit country in the context of mixed movements and a country of asylum. Since January 2025, northbound migration flows have decreased; while some individuals are returning to their countries of origin or relocating within the region, others have chosen to seek international protection in Honduras. The increasing number of asylum claims is straining the Government's response capacities. This trend highlights the urgent need to strengthen the national asylum system and bolster efforts to expand protection and sustainable solutions for refugees and asylum-seekers. While many advancements have been made over the years to strengthen the asylum system, there is an urgent need to provide technical assistance to ensure an efficient, effective, and updated process, incorporating best practices and international standards.

UNHCR is committed to supporting the national institutions, ensuring more agile and accessible procedures, expanding territorial presence, improving the technical capacity of personnel, and broadening integration opportunities, moving towards durable solutions for refugees, asylum-seekers, internally displaced people, and returnees with protection needs.

Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

The Human Resources Assistant reports to the Associate HR Officer. The Human Resources Assistant will provide administrative and operational support, including recruitment and selection, assignments, contract administration, separations, and the administration of staff entitlements, in accordance with applicable staff rules, policies, procedures, and HR guidelines. The incumbent will maintain accurate records and tracking mechanisms for all HR processes, ensuring timely follow-up and compliance with established deadlines and service standards. The position requires a strong client-service orientation to respond effectively to staff inquiries and provide guidance on HR policies, entitlements, benefits, and procedures. The Human Resources Assistant will also support data management, reporting, and HR analytics activities; therefore, proficiency in Microsoft Excel and experience working with ERP systems are highly desirable.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level

For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Relevant Job Experience

Desirable
Field experience with UNHCR and/or with other humanitarian organizations is an asset. Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. High IT affinity and working experience of ERP systems.

Functional Skills

IT-Computer Literacy;
UN-UN/UNHCR Administrative Rules, Regulations and Procedures;
IT-Enterprise Resource Planning (ERP);
EX-Field experience with UNHCR and/or with other humanitarian organizations;
(Functional Skills marked with an asterisk* are essential)

Language Requirements
-English B2 - required
-Spanish B2 - required

Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Managerial Competencies
Not applicable.

Cross-Functional Competencies
Planning and Organizing

ELIGIBILITY
Candidates must be present in the country at the moment of selection. This vacancy is open for Internal/Former staff and External candidates. Candidates must be legally present in Honduras at the time of application, recruitment, and hire. Only Honduran citizens or candidates legally present in Honduras with a valid work permit will be considered eligible. Applicants must attach proof of permanent residency at the time of application. Failure to do so will result in disqualification.

SUBMISSION OF APPLICATIONS
A. English and Spanish are mandatory (B2 level).
B. Shortlisted candidates may be invited to sit a technical test.
C. If you wish to be considered for this INTERNAL/EXTERNAL vacancy, please submit your application according to the following instructions:

- CANDIDATES WITH ACCESS TO THE WORKDAY: In order to apply, you must first create your profile in the WORKDAY system.

WHEN CREATING A CANDIDATE PROFILE IN WORKDAY, PLEASE USE CAPSLOCKS FOR LAST NAME AND NO SPECIAL CHARACTERS (Ñ OR ACCENTS)

- Former UNHCR locally recruited staff member who held a fixed-term or indefinite appointment, can apply for regular positions in their staff category as candidate with UNHCR-experience (within 2 years following separation for males and 5 years for females). To apply for vacancies as Former staff, please access Workday and create your profile there in the Former staff section (eligibility will be verified).

- External Candidates: Through the UNHCR Careers portal.

CVs WILL NOT BE ACCEPTED BY EMAIL. ONLY THOSE APPLICATIONS SENT THROUGH THE SYSTEM WILL BE CONSIDERED.

IMPORTANT INFORMATION:

Only short-listed candidates will be notified. The recruitment process might include a written test and/or oral interview for this job opening. No late applications will be accepted.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training, or any other fees).

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, sexual orientation, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNHCR seeks to ensure that male and female employees are given equal career opportunities. All applications will be treated with the strictest confidentiality.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal.

REMUNERATION
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

Functional ClearanceThis position doesn't require a functional clearance

Required languages (expected Overall ability is at least B2 level)
English
,Spanish
,

Desired languages

,
,

Additional Qualifications
SkillsIT-Computer Literacy, IT-Enterprise Resource Planning (ERP), UN-UN/UNHCR Administrative Rules, Regulations and Procedures
Education
Certifications

Work Experience

UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales

Other information