Executive Assistant I

Descripción del puesto:

The Executive Assistant II provides administrative and operational support to multiple leaders, ensuring smooth day-to-day operations and helping maximize leadership effectiveness. This role manages calendars, travel arrangements, expenses, meetings, and administrative processes while serving as a key point of coordination between internal teams, external vendors, and business partners.

The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities with a strong sense of urgency in a fast-paced environment.

Key Activities

* Provide administrative support to four leaders, including Directors within the Customer Transformation organization and a Finance leader.
* Manage calendars, schedule meetings, and coordinate competing priorities.
* Coordinate domestic and international travel
* Prepare and submit expense reports and support travel-related administration.
* Assist with purchase orders (POs), invoice tracking, and payment coordination.
* Coordinate executive meetings, agendas, and logistics.
* Support executive visits, ensuring compliance with security and visitor management requirements.
* Coordinate catering and external vendors for meetings and events.
* Build and maintain effective relationships with internal and external stakeholders.
* Anticipate business needs, proactively solve administrative challenges, and ensure timely execution of activities.
Required Qualifications
* Some experience in executive support, administrative coordination, operations support, project coordination, office management, or other transferable business support roles.
* Experience managing schedules, meetings, travel arrangements, or administrative processes in a corporate environment.
* Strong organizational skills with the ability to prioritize multiple tasks and deadlines simultaneously.
* Demonstrated sense of urgency, accountability, and attention to detail.
* Ability to work independently and exercise sound judgment when handling sensitive or confidential information.
* Strong interpersonal and communication skills.
* Advanced English proficiency (written and verbal)
* Proficiency with Microsoft Office applications, including Outlook, Teams, Excel, Word, and PowerPoint.
Preferred Qualifications
* Experience supporting multiple leaders or stakeholders simultaneously.
* Experience coordinating international travel and expenses.
* Familiarity with PO, invoicing, or payment-related processes.
* Ability to anticipate needs, identify solutions, and improve administrative efficiency.
What's in it for me?
* Direct exposure to senior leadership and strategic decision-making
* Career growth opportunities with access to professional development resources
* Collaborative culture that recognizes and values your impact
* Meaningful work where your organizational skills make a real difference
Bring your talent for organization and support to a team that values excellence - apply now!
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150 000+ employees in 100+ countries

You must submit an online application to be considered for any position with us. This position will be posted until filled.

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The Executive Assistant II provides administrative and operational support to multiple leaders, ensuring smooth day-to-day operations and helping maximize leadership effectiveness. This role manages calendars, travel arrangements, expenses, meetings, and administrative processes while serving as a key point of coordination between internal teams, external vendors, and business partners.

The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities with a strong sense of urgency in a fast-paced environment.

Key Activities

* Provide administrative support to four leaders, including Directors within the Customer Transformation organization and a Finance leader.
* Manage calendars, schedule meetings, and coordinate competing priorities.
* Coordinate domestic and international travel
* Prepare and submit expense reports and support travel-related administration.
* Assist with purchase orders (POs), invoice tracking, and payment coordination.
* Coordinate executive meetings, agendas, and logistics.
* Support executive visits, ensuring compliance with security and visitor management requirements.
* Coordinate catering and external vendors for meetings and events.
* Build and maintain effective relationships with internal and external stakeholders.
* Anticipate business needs, proactively solve administrative challenges, and ensure timely execution of activities.
Required Qualifications
* Some experience in executive support, administrative coordination, operations support, project coordination, office management, or other transferable business support roles.
* Experience managing schedules, meetings, travel arrangements, or administrative processes in a corporate environment.
* Strong organizational skills with the ability to prioritize multiple tasks and deadlines simultaneously.
* Demonstrated sense of urgency, accountability, and attention to detail.
* Ability to work independently and exercise sound judgment when handling sensitive or confidential information.
* Strong interpersonal and communication skills.
* Advanced English proficiency (written and verbal)
* Proficiency with Microsoft Office applications, including Outlook, Teams, Excel, Word, and PowerPoint.
Preferred Qualifications
* Experience supporting multiple leaders or stakeholders simultaneously.
* Experience coordinating international travel and expenses.
* Familiarity with PO, invoicing, or payment-related processes.
* Ability to anticipate needs, identify solutions, and improve administrative efficiency

Requerimientos del candidato/a:

What's in it for me?
* Direct exposure to senior leadership and strategic decision-making
* Career growth opportunities with access to professional development resources
* Collaborative culture that recognizes and values your impact
* Meaningful work where your organizational skills make a real difference
Bring your talent for organization and support to a team that values excellence - apply now