Office Assistant

Descripción del puesto:

Office Assistant
 
Location: Belgrade, Serbia 
 
Employment Type: Contract via a third-party agency 

Job Description 
We are looking for a proactive, detail-oriented, and well-organized Office Assistant who thrives in a dynamic environment and enjoys supporting day-to-day office operations while ensuring a high level of service for employees and visitors. 
 
Key Responsibilities: 
* Managing daily communication through a shared desk inbox and responding to employee requests in a timely and efficient manner 
* Supporting smooth day-to-day office operations, ensuring a functional, well-organized, and efficient working environment 
* Coordinating internal and external visits, including travel arrangements, accommodation, transportation, meeting room bookings, catering, and overall visit logistics 
* Providing support in organizing office events such as conferences, visits, and recordings 
* Assisting employees with office-related needs, including meeting room reservations, documentation, and general support 
* Managing office supplies and resources such as stationery, beverages, and consumables, while initiating procurement requests and handling recurring orders 
* Coordinating workspace setup, including furniture, equipment, and infrastructure needs 
* Communicating with external vendors responsible for maintenance, cleaning, and technical services, while monitoring service quality and execution 
* Reporting and coordinating resolution of facility issues and repairs, ensuring timely and effective handling of incidents 
* Handling incoming and outgoing shipments and documentation via courier services and coordinating document delivery between locations 
* Proactively resolving ad hoc operational issues and supporting overall workplace experience 
* Performing general administrative tasks in line with business needs and internal procedures 
* Ensuring compliance with workplace safety and operational standards 

Requirements 
* Secondary education (minimum IV level) - all fields considered 
* Minimum 2+ years of experience in a similar administrative or office operations role
* Fluent English, both written and spoken 
* Strong organizational and time management skills 
* Ability to handle multiple tasks and priorities in a fast-paced environment 
* Proactive and solution-oriented mindset 
 
Competencies 
* Strong communication skills 
* Excellent personal organization 
* Ability to multitask effectively 
* Proactive and flexible approach 
* Willingness to learn and grow 
 
What's in it for you: 
* Working in pleasant environment and being a part of highly talented, professional, and friendly team 
* Private health insurance & life insurance 
* Flexible working hours with a requirement of on site work
* 24+ days of annual leave 
* Gym & sports activities 
* Family policy - Parental leave & Care leave 

 
Let us learn about you! Apply today.

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Office Assistant
 
Location: Belgrade, Serbia 
 
Employment Type: Contract via a third-party agency 

Job Description 
We are looking for a proactive, detail-oriented, and well-organized Office Assistant who thrives in a dynamic environment and enjoys supporting day-to-day office operations while ensuring a high level of service for employees and visitors. 
 
Key Responsibilities: 
* Managing daily communication through a shared desk inbox and responding to employee requests in a timely and efficient manner 
* Supporting smooth day-to-day office operations, ensuring a functional, well-organized, and efficient working environment 
* Coordinating internal and external visits, including travel arrangements, accommodation, transportation, meeting room bookings, catering, and overall visit logistics 
* Providing support in organizing office events such as conferences, visits, and recordings 
* Assisting employees with office-related needs, including meeting room reservations, documentation, and general support 
* Managing office supplies and resources such as stationery, beverages, and consumables, while initiating procurement requests and handling recurring orders 
* Coordinating workspace setup, including furniture, equipment, and infrastructure needs 
* Communicating with external vendors responsible for maintenance, cleaning, and technical services, while monitoring service quality and execution 
* Reporting and coordinating resolution of facility issues and repairs, ensuring timely and effective handling of incidents 
* Handling incoming and outgoing shipments and documentation via courier services and coordinating document delivery between locations 
* Proactively resolving ad hoc operational issues and supporting overall workplace experience 
* Performing general administrative tasks in line with business needs and internal procedures 
* Ensuring compliance with workplace safety and operational standards 

Requerimientos del candidato/a:

Requirements 
* Secondary education (minimum IV level) - all fields considered 
* Minimum 2+ years of experience in a similar administrative or office operations role
* Fluent English, both written and spoken 
* Strong organizational and time management skills 
* Ability to handle multiple tasks and priorities in a fast-paced environment 
* Proactive and solution-oriented mindset 
 
Competencies 
* Strong communication skills 
* Excellent personal organization 
* Ability to multitask effectively 
* Proactive and flexible approach 
* Willingness to learn and grow 
 
What's in it for you: 
* Working in pleasant environment and being a part of highly talented, professional, and friendly team 
* Private health insurance & life insurance 
* Flexible working hours with a requirement of on site work
* 24+ days of annual leave 
* Gym & sports activities 
* Family policy - Parental leave & Care leave 

 
Let us learn about you! Apply today