Specialist GES Admin GOE Q,SHE&S reporting

Description du poste:

Specialist GES Admin GOE Q,SHE&S reporting
Barcelona, Spain
Provide administrative and coordination support for GOE-Group Quality, Safety, Health, Environment & Security (Q, SHE&S) reporting team, ensuring accurate data validation, audit readiness, and effective reports generation and communication across teams.
Key responsibilities:
* Provide support to GOE Q, SHE & S reporting team
* Consolidate, summarize, maintain and communicate Q, SHE&S regular and ad-hoc reports
* Coordinate and maintain organized storage systems
* Collect reporting new requirements. Workflow management
* User Guidance: Answering questions and preparing a detailed user manual
* Assist and support Q, SHE & S reporting trainings material and sessions
* Coordinate incident and users' data validation and updates
* Assist in preparing audit documentation for Q, SHE&S incidents, FTE and environmental data
* Support IAR and press release activities
* Work with internal teams and auditors on data corrections
* Work collaboratively with teams, sites and stakeholders to fulfill reporting requirements
* Ensuring compliance with Q, SHE&S standards and best practices
* Identify and define opportunities for process improvements

We offer:
* Unique career paths across health, nutrition and beauty - explore what drives you and get the support to make it happen
* A chance to impact millions of consumers every day - sustainability embedded in all we do
* A science led company, cutting edge research and creativity everywhere - from biotech breakthroughs to sustainability game-changers, you'll work on what's next
* Growth that keeps up with you - you join an industry leader that will develop your expertise and leadership
* A culture that lifts you up - with collaborative teams, shared wins, and people who cheer each other on.
* A community where your voice matters - it is essential to serve our customers well.
You bring:
* Bachelor's degree or equivalent in administration, business, or related field.
* From 1 to 3 years of experience in reporting, communication, stakeholders' management and administrative support.
* Nice to have: Project Management Office (PMO) and AI tools experience.
* Nice to have: Q, SHE & S experience.
* Communicate Smartly. Excellent interpersonal, organizational, written and verbal communication skills.
* Advanced sense of time and work prioritization management, focusing on goal settings.
* Data Driven and Critical Thinking. Advanced user of Microsoft Office (Excel, Word, PowerPoint, different IS tools).
* Strong sense of team player and hands on mentality. Ability to collaborate successfully with other cross-functional areas
* Great analytical skills; High learning agility, with strong attention to detail
* Good written and oral communication in English. Spanish is nice to have.
* Continuous Improvement Mindset

About dsm-firmenich
At dsm-firmenich, we don't just meet expectations - we go beyond them.
Join our global team powered by science, creativity, and a shared purpose: to bring progress to life.
From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.
And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future.
Because real progress only happens when we go beyond, together.
Inclusion, belonging and equal opportunity statement
At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong.
We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve.
We welcome candidates from all backgrounds - no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you.

And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work.
Agency statement
We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role