HR Operations Associate

Description du poste:

About Us

Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces.
Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected.

Responsibilities

Payroll / HR Administration & Benefits
* Prepare monthly payroll inputs for: absences, bonuses, new hires, leavers, and changes in employee status.
* Ensure accurate and timely transmission of payroll data to our payroll provider.
* Support basic checks of payslips and answer first-level employee questions about payroll.
* Manage employee administration: contracts, amendments, employee files, employment certificates, and other HR documentation.
* Coordinate and assist in employee benefits administration, including enrollment, changes, and inquiries.
* Ensure compliance and proper archiving of all HR documents.
HR Processes & People Data
* Keep employee data accurate and up to date in the HRIS and related tools.
* Help building and maintaining HR dashboards and reports (company demography, turnover, absenteeism, engagement indicators, etc.).
* Contribute to the continuous improvement of HR processes (simplification, automation, standardization).
Onboarding & Offboarding
* Support the end-to-end operational onboarding and offboarding process.
* Organize welcome sessions and ensure each new joiner has a structured, warm, and efficient integration.
* Make sure each departure is handled with clarity, respect, and proper handover of information.
Training Management
* Register employees for training courses and manage invitations
* Organize the logistics of sessions
* Update and monitor indicators (budget, registrations, reporting)

Candidate Requirements

* Academic Background: 2-3 years of proven success in an HR Operations or Generalist role.
* Basic knowledge of HR processes, policies, and best practices.
* Familiarity with HRIS systems and proficiency in using Google Office applications
* Excellent attention to detail and accuracy in managing HR documents and data.
* Strong organizational skills to handle multiple tasks and prioritize work effectively.
* Excellent communication and interpersonal skills to interact with employees and stakeholders professionally.
* Ability to handle sensitive and confidential information with discretion and maintain confidentiality.
* Full professional fluency in both French and English (written and verbal).

We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI