Events Planning Coordinator

Description du poste:

Events Planning Coordinator
About Hyatt Regency London Blackfriars
About Hyatt Regency London Blackfriars Hyatt Regency London Blackfriars is located next to Blackfriars Station in the heart of the City of London, within walking distance of St Paul's Cathedral, Tate Modern and the South Bank. This Grade II listed five-star hotel stands on the historic site of King Henry VIII's Bridewell Palace and features 205 stylish guestrooms and suites along with versatile meeting and event spaces. Dining experiences include NYnLON, a sophisticated yet relaxed bistro bringing the flavours of New York dining culture to London with East Coast classics and seasonal produce, and Leaf and Cane, a vibrant late night bar with live sports screenings, karaoke nights, a dynamic calendar of social events, premium beers and a lively social atmosphere.
Colleagues have the opportunity to work in a distinctive historic setting while welcoming both international business travellers and leisure guests to central London.
Duties and responsibilities related to the Events Planning Coordinator role
* Manage the full event planning process from initial enquiry through to post-event follow-up.
* Act as the main point of contact for clients, delivering exceptional service and building strong relationships.
* Prepare and manage Event Confirmations, contracts, amendments, and event documentation.
* Coordinate closely with operational teams to ensure all event requirements and guest expectations are met.
* Conduct site inspections and create professional event proposals and presentations for clients.
* Identify and maximise upselling opportunities to enhance client experiences and drive revenue.
* Manage event billing, deposits, and invoicing, ensuring accuracy and timely administration.
* Gather client feedback after events and nurture relationships to generate repeat and future business.
About you
You are an organised and customer-focused professional with experience coordinating events or hospitality services. You have excellent communication skills and enjoy building relationships with clients and colleagues. Able to manage multiple priorities in a fast-paced environment, you maintain exceptional attention to detail and consistently deliver high standards of service. You are proactive, commercially minded, and passionate about creating memorable event experiences.
Benefits you will enjoy as a Events Planning Coordinator
* 12 complimentary nights a year across Hyatt Hotels worldwide?
* Discounted hotel stays across Hyatt not just for you but also your family and friends from the day you start!?
* Free meals on duty in our colleague restaurant
* Uniform provided and laundered complimentary
* Headspace membership and access to our Employee Assistance Programme?
* 50% discount on food and beverages when you dine as a guest at selected Hyatt Hotels?
* Continuous learning and development opportunities to provide you with a clear career path as well as job promotion opportunities across Hyatt Hotels worldwide?
At Hyatt, our purpose is to care for people so they can be their best. Guided by our values of Empathy, Integrity, Respect, Inclusion, Experimentation and Wellbeing, we create an environment where colleagues feel supported and empowered to grow.
With more than 1,450 hotels and all-inclusive resorts across over 80 countries, Hyatt offers opportunities to build your career within a global hospitality company featured in Fortune's 100 Best Companies to Work For.
At Hyatt, we open doors and turn jobs into careers. Here, individuality is celebrated, people are supported to thrive, and everyone is empowered to make a meaningful impact.
Next Steps: Apply today for this Events Planning Coordinator role and start your journey with Hyatt Hotels