Administrative Assistant (m/f/d)

Description du poste:

In this role, you will provide strategic administrative and operational support to senior leadership within Integrated Biologics Platform (Operations). As a trusted partner in a fast-paced global environment, you will proactively manage priorities, stakeholders, and planning.

This requires an experienced professional with strong business acumen who can anticipate needs, balance competing demands, and drive results independently.

What you will get:
* An agile career and a dynamic work culture.
* An inclusive and ethical workplace.
* Compensation programs that recognize high performance.
In addition to a competitive salary, you can expect numerous lifestyle, family, and leisure benefits. Our full list of tailored local benefits can be found below.
* Benefits in Basel: https://bit.ly/3HZNGv2

What you will do:
* Proactively manage complex, fast-changing calendars for designated leaders, ensuring seamless coordination of all internal and external meetings.
* Coordinate all aspects of domestic and international travel, including flights, accommodation, and visas, in compliance with policies.
* Manage the full lifecycle of expense reporting and purchase requisitions to support budget visibility and timely approvals.
* Maintain and structure team SharePoint sites, ensuring document integrity, organized version control, and secure access management.
* Provide logistical leadership for on-site and off-site workshops and virtual sessions to ensure high-quality participant experiences.
* Lead the onboarding process for new team members by coordinating equipment, system access, and orientation materials.
* Build collaborative relationships across the "OneLonza" Admin Community while handling confidential information and special projects with discretion.

What we are looking for:
* Significant experience supporting senior leadership in an administrative or Personal Assistant role within a global corporate environment.
* Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaborative platforms like SharePoint.
* Technical familiarity with SAP Ariba or similar procurement and expense management systems.
* Exceptional communication skills in English, with the ability to interact professionally with stakeholders at all levels.
* Proven ability to prioritize a heavy workload independently and accurately while meeting tight deadlines.
* Strong interpersonal skills and a collaborative mindset, with a dedication to enhancing team satisfaction and process improvement.
* Educational background in Business Administration, Project Management, or Event Management via an Apprenticeship or Bachelor's degree.

About Lonza
At Lonza, our people are our greatest strength. With 30+ sites across five continents, our globally connected teams work together every day to manufacture the medicines of tomorrow. Our core values of Collaboration, Accountability, Excellence, Passion and Integrity reflect who we are and how we work together. Everyone's ideas, big or small, have the potential to improve millions of lives, and that's the kind of work we want you to be part of.
Innovation thrives when people from all backgrounds bring their unique perspectives to the table. At Lonza, we value diversity and are committed to creating an inclusive environment for all employees. If you're ready to help turn our customers' breakthrough ideas into viable therapies, we look forward to welcoming you on board.
Ready to shape the future of life sciences? Apply now