Administrative Affairs Specialist

Description du poste:

The Adecco Group is a leading human resources solutions company operating in more than 60 countries and employing millions of people every day. Listed on the Fortune Global 500 list, The Adecco Group creates better job opportunities with its 34,000 employees by emphasizing inclusivity and collaboration. Headquartered in Zurich, Switzerland, The Adecco Group AG is listed on the SIX Swiss Exchange and has been named one of the "World's Best Workplaces' " by Great Place to Work®.

"We are looking for a Chinese-speaking Administrative Affairs Specialist for our China-based global client for whom we provide consultancy services."

Job Description
* Provide daily administrative support including office supply procurement, inventory tracking, facility coordination, and communication with property management.
* Arrange employee business travel (flight, hotel, transportation) and process travel expense reimbursements in accordance with company guidelines.
* Draft, translate, edit, and file official documents, correspondence, meeting minutes, and notices in both Chinese and Turkish.
* Ensure accurate and timely document flow between the local team and Chinese headquarters, and maintain an organized filing system.
* Support internal and external meetings by preparing materials, arranging venues, providing on-site interpretation, taking minutes, and following up on action items.
* Assist in the organization of corporate events, celebrations, and team-building activities.
* Act as a communication bridge between the Turkish team and Chinese headquarters, ensuring smooth cross-cultural communication.
* Provide translation support for daily communication, business negotiations, and video conferences.
* Support local administrative procedures, including invoice issuance, social security registrations, and liaison with government institutions.
* Assist in the management and renewal tracking of company licenses, seals, and certificates.
* Compile administrative data and assist in monthly/quarterly reporting.
* Participate in the inventory, tracking, and updating of company assets such as office equipment and IT devices.
* Execute additional administrative tasks assigned by the supervisor and provide operational support to other departments as needed.
Qualifications
* Native or near-native proficiency in Turkish and fluent proficiency in Chinese (both written and spoken).
* Ability to perform accurate translation and interpretation between Turkish and Chinese.
* Bachelor's degree in Administration, Secretarial Studies, International Business, or a related field.
* 1-2 years of administrative or secretarial experience preferred; experience in multinational or Chinese-funded companies is an advantage.
* Fresh graduates with excellent language skills and relevant internship experience will also be considered.
* Strong command of Microsoft Office (Word, Excel, PowerPoint, Outlook) and general office automation tools.
* Basic understanding of Turkish local labor laws, tax regulations, and administrative procedures is preferred.
* Excellent communication, organization, multitasking, and problem-solving skills.
* Strong sense of responsibility, attention to detail, and ability to work efficiently in a cross-cultural environment.

Adecco is a private employment agency under Turkey Employment Organization's authorization 554 license number 10.11.2022.
Adecco, İşkur'un denetiminde 10.11.2022 tarihli 554 No'lu lisans sahibi özel istihdam bürosudur