Administrative Assistant

Descrizione del lavoro:

Job Description:
As part of the Administrative Support domain, we are looking for a motivated and service-oriented professional to join our Secretarial Services team. This opportunity is within the Administrative and Management Support Service, where you will play a key role in delivering high-quality administrative and management support while contributing to the effective day-to-day operations of the team. Working closely with colleagues, you will help ensure the smooth running of the service and support a dynamic and collaborative working environment.

Key Responsibilities
* Organisation of meetings, workshops, Conferences and related logistics
* Secretarial Support
* Newcomer handling (Badge request, IT request, Office Accommodation)
* Public Relations planning and support
* Filtering correspondence and enquiries
* Taking and producing minutes of meetings
* Preparation of background data before meetings
* Travel organisation
* Financial activities in SAP, Manpower Planning and assignment in PLANISWARE
* Booking the timesheets for Staff members
* Production of statistics for missions etc.

Essential Skills and Qualifications

* At least a secondary education and professional training in administrative techniques.
* Applicants must be highly proficient in MS Office (Word, Excel & PowerPoint) and Corporate E-mail Systems (Outlook).
* Strong proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint, as well as experience using corporate email systems such as Outlook.
* Excellent organisational skills, with a keen eye for detail and the ability to build and maintain effective working relationships.
* A proactive, self-motivated approach, with the ability to work independently and effectively in an international and multicultural environment.
* Fluency in English, which is the Agency's primary working language. Knowledge of German would be considered an asset.

Desirable Skills
* Practical knowledge of SAP and familiarity with ESA financial and procurement processes.
* Experience using document management systems, such as ECLIPSE/Spice.
* Proficiency in Microsoft SharePoint and Microsoft Teams.
* A good understanding of service delivery principles and the ability to work effectively as part of a service-oriented team.
* Previous experience in public relations or a related field.

Furthermore
* CV in Europass Format
* Permission to work in the EU

Seniority: Expert

Primary Location: DE - Darmstadt - ESOC

Contract Type:

Hybrid Working:Onsite