Administrative Operations Intern

Descrizione del lavoro:

The Estée Lauder Companies attracts the most outstanding people from diverse industries and nurtures their talents. Whether they work in one of our stores, on a production line, at our corporate headquarters in New York City or in one of our affiliates worldwide, our employees take pride in their contributions to our success.

Are you a motivated student looking to kickstart your career?
Do you dream of working in a supportive and dynamic environment that values your skills and fosters growth?
Look no further!

We are looking for
Administrative Operations Intern
to join our team in Budapest!

The role:
The intern will play a key role in supporting the Vendor Management Operations department in two main areas:

* Contract management
* Project resource administration

You will help us make sure that contract management processes and project administration related tasks run accurately, smoothly and efficiently. This includes working with data, following process descriptions and checklists, and communicating with colleagues and stakeholders via email and Teams.

Responsibilities
* Perform administrative tasks related to contract management, including finalizing documentation, securing necessary approvals prior to signature, and managing the signature process.
* Handle tickets in our ServiceNow ticketing system (review incoming requests, update statuses, add comments, follow up where needed).
* Monitor databases and take action when discrepancies are detected (e.g. incorrect data, missing fields, line status issues).
* Follow customer processes and standard operating procedures to process the following:
* Setting up new users
* Decommissioning users
* Setting up new projects
* Modifying timesheets
* Updating approval groups
* Loading capital tasks - once projects gain financial approval
* Troubleshooting login issues
* Provide support to user requests via Teams, chat, or email
* Demonstrate responsiveness and sense of urgency in all customer interactions
* Research issues by collaborating with other internal resources when a solution is not readily available

Requirements
* Ongoing college/university studies in Hungary.
* Willingness to work at least 25 hours/week (flexible; home office is available).
* Advanced communication skills in English (written and spoken).
* Advanced skills in Microsoft Excel (comfortable with filters, basic formulas, XLOOKUPs, large tables).
* Strong precision and attention to detail - you like double-checking your work.
* Reliability, ability to work independently after training, and good problem-solving skills.
* Approach to challenges with a solution-oriented, hands-on mindset and a willingness to learn.
* Comfortable working with structured repetitive processes, data and checklists.
* You are curious about how things can be improved or made more efficient over time.

Why Choose Estée Lauder?

* 🤝 A Welcoming and Friendly Environment: Our team is a bunch of fun-loving, multi-lingual experts who thrive on collaboration and teamwork. You'll feel right at home from day one!
* 🌐 International Exposure: Engage with teams from around the world, expanding your cultural awareness and professional network.
* 🚀 Room for Growth: We're dedicated to fostering talent and providing opportunities for professional development.
* 🕒 Flexible Working Hours: We understand the importance of balancing your studies and work commitments. That's why we offer flexible working hours, including the option to work from home.
* 💄 Employee Discounts: As a valued member of our team, you'll enjoy exclusive employee discounts on our exciting range of beauty products! Treat yourself and feel fabulous with Estée Lauder's premium offerings.

Job location
* Budapest, XI. district - Budapest One office
* We are working in a hybrid model

We can give a certificate for last semester's mandatory internship if requested. Don't miss this opportunity to kickstart your career with Estée Lauder! Apply now and be a part of our vibrant team in Budapest