Executive Assistant / Coordinator

Beschreibung:

Job Description Summary-Provide administrative support and purchasing expertise to ensure the timely provision of services for effective and efficient maintenance

Job Description
Major accountabilities:
* General administrative support: Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks.
* Involved in strategic planning processes.
* Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines services that are specific to the department.
* Accommodates customer's specific needs.
* Work processes in own area of responsibility: Initiates new processes or modification of processes and coordinates the introduction of new or modified processes.
* Handling of administrative projects: Acts as project coordinator/manager for administrative projects (design, planning, implementation, communication, etc.) -Supervisory tasks: Mentors temporary employees or apprentices or assumes a limited project coordination/management role.
* Proactively engage stakeholders to ensure that on site client's expectations are met through high levels of customer service -Effectively manage service vendor to ensure an on time deliverable system.
* 24/7 emergency call support and site attendance is required.
* Flexibility and ownership of the overall operations.
* Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)
Key performance indicators:
* Enhance operational effectiveness and efficiency -Consistently monitor and control the quality of performance -Reduce operational costs -Maximize asset value and extend asset life cycle
Minimum Requirements:
Work Experience:
* Managing Crises.
* Cross Cultural Experience.
* Collaborating across boundaries.
Skills:
* Quality decision making.
* Managing resources.
* Creativity and visioning.
* Being assertive.
* Conflict management.
* Challenging the status quo.
* Influencing and persuading.
* Transaction Deal Structuring.
* Franchise Strategy Prioritization.
* Analyzing stakeholder requirements.
Languages :
* English
* Ukrainian

Skills Desired