[Internship] Sample Order Intern (Japanese Speaking)

Beschreibung:

Job Description

1. Main tasks and responsibilities (80%):
Works closely with Project Managers to coordination A-D samples from pre-order to invoicing phase:
* Order Placement: Collecting customer's requirement to create and proceed order to Sample shops worldwide
* Order Status tracking: Collaborating with Sample Coordinator and Sample shops and Logistics to ensure On-Time Delivery of sample orders to customers; Timely updating of order information when changes (e.g. quantity, delivery date,..) occurs
* Documentation: Filling out customer documentation (e.g. delivery slip, quotation,..) based on customer's existing template, relevant to the Sample Order Mangement Process
* Reporting: Maintaining master sample delivery plan for team on a regular basis and Creating relevant reports according to request from Project managers/ related stakeholders
* Escalation: Supporting Project managers with relevant information for internal order escalations (e.g. for shipment delay)
* Invoicing: Supports the Accounting departments with gathering information regarding sample orders for solving potential conflicts in the invoicing process ( e.g. get delivery proof, approved quotation from customer)
2. Other responsibilities (20%):
* Supports Team Leader with adminstration tasks:
* Creating monthly working hour tracking reports
* Maintaining internal team's administrative documentations

Ihr Profil:

Qualifications

* Entitled as full-time student major in Economics/Languages, ... during internship period
* No working experiences required, although students with dynamic experience in school/ social activities will have a big advantage
* Eloquent in English and Japanese (N3 or above)
* Proficient in MS Office (Excel, PowerPoint)
* SAP knowledge is a plus
* Ability to work under pressure and meet deadlines
* Good communication and coordination skills
* Patient and willing to learn
* Proactive in tackling problems and rasing ideas
* Can work independently
* Working hours: 9:00 AM to 6:00 PM (Monday to Friday)
* Candidates must provide an official recommendation/introduction letter with stamp from their university