Tender Intern

Job Description:

Job Title
Tender Intern

Job Description

Tender Graduate Intern (Sales Operations Support)
Location: Johannesburg
Function: Sales Operations / Tender Support
Contract: Graduate / Internship

1. Role Overview

We are looking for a motivated, detail-oriented Tender Graduate Intern to support the coordination, preparation, and submission of sales tenders, RFQs, and RFPs. This role is ideal for a self-starter and go-getter who thrives in a fast-paced, deadline-driven environment and is eager to gain hands-on experience in sales operations and tender management.
You will work closely with cross-functional teams to ensure tender submissions are accurate, compliant, and delivered on time, while maintaining high standards of documentation control and data integrity.

2. Key Responsibilities

Tender Coordination & Execution
* Monitor tender portals and to identify new opportunities
* Maintain tender pipelines, trackers, and submission schedules
* Assist in the preparation, compilation, and submission of tenders, RFQs, and RFPs
* Coordinate inputs from Operations, Finance, HR, Compliance, Legal, and Technical teams
* Manage submission timelines and ensure all deadlines are met
Compliance & Documentation Control
* Compile, format, and quality-check tender documentation
* Ensure all statutory, legal, and company compliance documents are current and submission-ready
* Maintain an organised library of standard templates and supporting documents
* Support audits and respond to client clarification requests
Sales & Operational Support
* Maintain accurate and up-to-date sales and tender records
* Respond to internal and external information requests in a timely manner
* Identify opportunities to improve tender processes and workflow efficiency

3. What We're Looking For
* A self-starter with a proactive, can-do attitude
* Ability to work under pressure and manage multiple priorities
* Strong attention to detail and organisational skills
* Willingness to learn, take ownership, and support the team beyond assigned tasks
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)