Facilities Coordinator

Job Description:

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About the job

We are looking for a Facilities Coordinator for our Integrated Facilities Management business line.

About JLL

We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunities and want to help you make the most of yours. Achieve your ambitions - join us at JLL!

About the Role

We are seeking an experienced Facilities Coordinator to serve as the face of our office for a leading global consumer goods company. This dynamic role combines front of house duties with facilities management to ensure seamless daily operations and Client satisfaction. The ideal candidate must be ready to resume operations in a demanding environment where multitasking, prioritization, and adaptability are essential to success.

Key Responsibilities
* FM Operations Management: Oversees daily service delivery across all facilities service lines in compliance with agreed Service Level Agreements (SLAs). Serves as primary escalation point for all facility-related issues, coordinating resolution with internal and external stakeholders. Conducts regular service reviews and implements continuous improvement initiatives to enhance operational efficiency.
* Reception & Visitor Management: Manages front desk operations including telephone support, inquiry routing, and message handling to ensure seamless communication. Oversees visitor management operations to ensure professional guest experience and site security compliance. Coordinates mail distribution, package handling, and courier/post services to support efficient workplace operations.
* Meeting Room & Event Support Coordinates meeting room bookings and ensures spaces are properly configured for various business requirements. Arranges catering services for internal and external meetings. Supports event logistics including setup coordination, on-site support during events, and post-event cleanup oversight.
* Administrative Support & Reporting: Provide comprehensive onboarding support for new employees and provisioning of equipment including welcome packages, company vehicles, mobile devices, business cards and meal voucher cards. Process monthly meal card requests through the designated platform. Maintain daily office attendance records.
* Fleet Management: Supports all aspects of company car fleet management including vehicle orders, allocation, and lifecycle management. Manages fuel card distribution, toll device coordination, and processes traffic fines in compliance with company policies. Coordinates with fleet management vendors and employees to ensure optimal service delivery and cost efficiency. Maintains accurate fleet records and produces reports on fleet utilization and costs.
* Mobile Device Management: Coordinates mobile device procurement, distribution, and lifecycle management for employees. Manages mobile service contracts, SIM card allocation, and troubleshoots connectivity issues. Maintains accurate inventory of mobile devices and ensures compliance with company mobile device policies.
* Financial Administration: Manages purchase order creation, supplier invoice verification, and coordinates with the finance department for payment processing. Maintains accurate tracking of facilities expenses and reconciles against budget, highlighting variances and cost-saving opportunities.
* Supplier & Vendor Relations Serve as primary point of contact for facilities service providers, contractors, and suppliers. Ensure compliance with service level agreements, review vendor performance, and escalate issues as required. Manage procurement of facilities supplies, equipment, and materials in accordance with company procurement policies.
* Compliance and Ad Hoc Support Ensure strict adherence to security, quality, environmental, and health & safety regulations across all operations and escalates incidents appropriately. Keep accurate records of all administrative activities, equipment distribution, and employee information for audit and reporting purposes. Take on additional projects and tasks as business needs arise, demonstrating flexibility and initiative in supporting organizational objectives. Maintain positive, helpful demeanor that enhances overall workplace experience.

Requirements

Minimum 2-3 years of a similar role, preferably in corporate environment.

Core Competencies:
* Strong communication skills in French and English (written and verbal)
* Proficiency in Microsoft Office suite.
* Excellent organizational and multitasking abilities
* Strong communication and interpersonal skills
* Professional demeanor with strong customer service orientation
* Proactive problem-solving approach with attention to detail
* Ability to work independently under remote management

What We Offer

This position provides an excellent opportunity for a facilities professional to make a meaningful impact on daily office operations while developing expertise in managing diverse and complex responsibilities within a growing organization. Work with a prestigious global brand in a fast-paced office environment, supported by a collaborative team culture and guided by an experienced Facilities Manager. Competitive compensation package commensurate with experience.

Location:
On-site -Paris, FRA

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL