Facilities Coordinator

Job Description:

Overview

We are seeking a proactive and highly organized Facilities Coordinator to support the day-to-day management of workplace operations, budget administration, and office culture initiatives. This role plays a critical part in ensuring efficient administrative processes, an exceptional employee experience, and the smooth delivery of workplace services.

The successful candidate will act as a key point of contact for employees, suppliers, Finance, HR, and Facilities teams, managing financial and operational processes through SAP and MyBuy while contributing to a positive, inclusive, and engaging workplace environment.
Responsibilities

* Budget Facilities management: receipt of invoices, create payment orders into SAP/MYBUY
* Budget HR management: receipt of invoices, create payment orders into SAP/MYBUY
* SAP R/3 Billing HR/FM placing orders and entering invoices for purchasing groups
* Registration forms of new suppliers
* Reclassification of expenses and resolution of incidents
* Supervision of office services such as: events/activations, canteen, auxiliary services and occupancy management
* Culture Management of events/activations in the office:
* Promote the different social initiatives related to the HR culture agenda and promoting the local culture community.
Qualifications

* 2 years of experience in a similar position (administration and billing management)
* Autonomous and results-oriented person with social skills
* Experience in MS Office, SAP R3, MyBuy
* Languages: Spanish and English (intermediate level)

* Budget Facilities management: receipt of invoices, create payment orders into SAP/MYBUY
* Budget HR management: receipt of invoices, create payment orders into SAP/MYBUY
* SAP R/3 Billing HR/FM placing orders and entering invoices for purchasing groups
* Registration forms of new suppliers
* Reclassification of expenses and resolution of incidents
* Supervision of office services such as: events/activations, canteen, auxiliary services and occupancy management
* Culture Management of events/activations in the office:
* Promote the different social initiatives related to the HR culture agenda and promoting the local culture community

Candidate Requirements:

* 2 years of experience in a similar position (administration and billing management)
* Autonomous and results-oriented person with social skills
* Experience in MS Office, SAP R3, MyBuy
* Languages: Spanish and English (intermediate level)