Executive Assistant

Job Description:

Reporting to: Senior Director - Global Head of Education Business

The Opportunity

We are seeking a highly organised and proactive Executive Assistant (EA) to provide comprehensive administrative, operational, and coordination support to the Global Head of Education Business and key stakeholders across multiple regions.

This role is critical in enabling executive effectiveness by managing priorities, coordinating activities, and ensuring seamless day-to-day operations. The EA acts as a trusted partner, connector, and coordinator, helping leaders focus on strategic priorities and deliver business impact.

Role Summary

The Executive Assistant will manage complex schedules across regions, coordinate stakeholder interactions, and ensure high standards of organisation, communication, and execution. The Executive Assistant will work closely with the chief of staff to act as a trusted business partner to the Global Head of Education Business, helping drive organisational effectiveness, leadership coordination, and operational execution across a global stakeholder environment.

This role requires strong judgement, discretion, and the ability to operate effectively in a fast-paced and highly dynamic environment.

Key Responsibilities

* Leader support, travel planning and calendar management

* Manage complex calendars across multiple time zones

* Prioritise meetings and resolve scheduling conflicts to optimise executive time

* Assess meeting requests and make informed decisions on attendance, rescheduling, or delegation

Stakeholder Management & Communication

* Serve as a key point of contact for internal and external stakeholders

* Experience handling highly confidential business information with professionalism and discretion.

* Draft, review, and manage professional communications on behalf of the executive

* Build strong relationships and ensure effective coordination across stakeholders

Meeting & Event Coordination

* Organise meetings, offsites, and leadership events

* Prepare agendas, materials, and briefing documents

* Capture actions and track follow-ups to ensure delivery

Operational Excellence & Administration

* Manage travel, expenses, and administrative processes

* Maintain high standards of accuracy, organisation, and attention to detail

* Apply structured planning and prioritisation to ensure timely and high-quality execution

Business Rhythm & Execution Support

* Support execution of leadership cadence (e.g. team meetings, QBRs, leadership reviews)

* Track deliverables and ensure deadlines are met

* Provide coordination support for key business initiatives

Onboarding & Integration Support

* Coordinate onboarding logistics for new hires and leaders

* Facilitate introductions and early connections

* Ensure a smooth and well-organised onboarding experience

* Flexibility to support occasional meetings outside standard working hours to accommodate global stakeholders.

Skills & Experience

* Proven experience supporting senior leaders (Senior Director level or above)

* Demonstrated ability to exercise sound judgement, manage ambiguity, and interact confidently with senior executives and external stakeholders.

* Strong organisational and time-management skills

* Excellent written and verbal communication skills

* High attention to detail and accuracy

* Ability to manage multiple priorities and stakeholders

* Proactive, solution-oriented approach

* High level of discretion and confidentiality

* Strong proficiency with Microsoft Office, collaboration tools, and modern productivity platforms.

Core Competencies

Prioritisation & Judgement: Ability to assess urgency and importance effectively

Communication: Clear, professional, and accurate communication

Organisation: Strong planning and coordination skills

Stakeholder Management: Builds trust and effective working relationships

Execution Excellence: Delivers high-quality output consistently

Agility & Adaptability: Operates effectively in a fast-paced, evolving global environment.

Collaboration: Works effectively across cultures, functions, and seniority levels.

About Adobe
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Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We're on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.

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