Administrative Assistant

Description du poste:

Job Description Summary#LI-Onsite
Location: Târgu Mureş, Romania
This role is based in Târgu Mureş, Romania. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.

Join Novartis and and be responsible for the independent delivery of profound administrative services in a local and a global context and ensure service levels are delivered in line with site requirements.

Job Description
Key Responsibilities

* General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members.
* Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
* Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
* Handling of administrative projects tasks with clearly defined content and time limitations
* Acts as a team member for administrative projects and manages the administrative part of special tasks.
* Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility.
* Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.) -Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
* Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)

Essential Requirements:
* Cross Cultural work experience. Collaborating across boundaries.
* Customer value & solutions: Co-create compelling, customer-focused solutions; share best practices and HCS insights; use storytelling and effective communication.
* Strategic & organizational skills: Understand organizational structures, franchise strategy prioritization, and transaction deal structuring.
* Operational excellence: Apply knowledge management, time management, and timely decision-making.
* Mindset & leadership: Manage diversity, think proactively, and handle challenges effectively.
* Languages : Romanian, English, German proficiency is not essential but would be beneficial

Commitment to Diversity and Inclusion / EEO paragraph:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Benefits and Rewards: Read our handbook to learn about all the ways we'll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Skills Desired