LR_ HR Admin Intern (389404)

Descrizione del lavoro:

Duties and Responsibilities / KPI's
Core Purpose of the Role
* Ensure smooth day-to-day HR operations
* Provide reliable HR data and reports to support decision-making
* Maintain compliance, records, and documentation
* Free up HR leadership and HRBPs to focus on strategic and employee-facing work
HR Administrative & Operational Support
* Coordinate and track HR processes (recruitment, onboarding, transfers, exits, confirmations).
* Prepare HR documentation (letters, memos, contracts, confirmations, policy acknowledgments).
* Maintain employee personnel files (physical and HRIS) with high data integrity.
* Track approvals, submissions, and follow-ups across HR activities.
HR Data, Reporting & Analytics Support
* Compile and maintain HR data (headcount, attrition, leave, contracts, employee movements).
* Produce periodic HR reports and dashboards for management and audits.
* Support workforce planning and budgeting through data collation and analysis.
* Ensure data accuracy across payroll, benefits, and HR systems.
Process Coordination & Compliance
* Support compliance with labor laws, internal policies, and audit requirements.
* Track statutory documentation, employee records, and deadlines.
* Support inspections, audits, and internal reviews by preparing required data.
* Ensure HR SOPs and process maps are followed and updated.
Stakeholder & Communication Support
* Act as a coordination point between HR, Finance, Payroll, IT, Estates, and line managers.
* Respond to routine employee HR queries or direct them appropriately.
* Track and follow up on employee requests and HR tickets.
Continuous Improvement & Efficiency
* Identify gaps, delays, or inefficiencies in HR processes.
* Support digitization, automation, and process improvements.
* Maintain trackers, templates, and standard HR tools.
Key Performance Indicators
* Accuracy and timeliness of HR reports
* Reduction in HR processing delays
* Compliance and audit readiness
* Data integrity across HR systems
* Stakeholder satisfaction (HRBPs, managers, employees)
Employee Development
* Participate in personal and professional development programs to enhance HR expertise.
Qualifications / Experience / Technical Knowledge
Education: Diploma or Bachelor's degree in Human Resources, Business Administration, or related field. Experience: Minimum 2-3 years in HR administration or data management roles.
Technical Skills:
* Proficiency in Microsoft Office (Excel, Word, Outlook).
* Experience with HRIS or applicant tracking systems preferred.
* Strong analytical and reporting skills.
* Attention to detail and accuracy.
* Organizational and time management skills.
* Confidentiality and integrity in handling sensitive data.
* Strong communication and teamwork abilities.
Personal Qualities / Behavioral Traits
* Be physically fit and able to pass a pre-employment medical examination.
* Always identifies the priorities correctly and works in a self-directed manner.
* Provide support without removing responsibility (to build ownership).
* Assertive and able to express viewpoints clearly.
Working Conditions
* Environment: Primarily office-based but requires frequent travel within the AML site.
* Hours: Requires significant flexibility and on-call availability to manage urgent immigration issues, medical emergencies, or new arrivals/departures, often outside of standard business hours.
* Challenges: Work is conducted in a challenging environment and requires constant adaptation to local infrastructure, political, and logistical constraints.
* Confidentiality: Must maintain the highest level of confidentiality regarding sensitive personal, financial, and security information for all expatriates and their families.
Health and Safety
* Ensure compliance with all relevant health and safety regulations, standards, and procedures.
* Participate in health, safety and environment training programs to understand potential hazards, safety procedures, and emergency protocols.
* Report any health, safety and environmental concerns, incidents, or near misses promptly to the designated supervisor or safety officer.
* Assist in identifying workplace hazards and participate in risk assessments to minimize risks to personal health and safety.
* Wear appropriate PPE as required for specific tasks or environments and ensure that it is maintained and used correctly.
* Be familiar with emergency response procedures, including evacuation routes, assembly points, and first aid protocols.
* Follow established safe work practices and procedures to prevent accidents, injuries, or illnesses.
* Operate machinery, tools, and equipment safely, following manufacturer's instructions and the AML safety guidelines.
* Maintain a clean and orderly workspace to reduce hazards and prevent accidents.
* Promote a culture of health and safety awareness among coworkers by encouraging safe behaviors and reporting unsafe conditions.
* Participate in health and safety committees or meetings as required, providing input and suggestions for improving workplace safety.
* Keep accurate records of safety inspections, incidents, and training activities as required by company policy and regulations.
Environment
* Oversee and monitor the environmental performance of your department's functions, ensuring high levels of awareness and compliance with company environmental policies and relevant environmental laws.
* Regularly review environmental performance metrics and indicators to track progress, identify trends, and address areas for improvement.
* Ensure all environmental incidents are reported promptly and investigated thoroughly in line with company policies and legal requirements.
* Uphold a culture of environmental responsibility and compliance within the organization by setting clear expectations for incident reporting and response at all levels.
* Collaborate with the Environment team to identify opportunities for environmental improvement and develop strategic programs to enhance sustainability practices