Human Resources Intern

Job Description:

Agency :Havas Formula San Diego

Job Description :Havas Street is the brand activation division of Havas Formula that is headquartered in Los Angeles. A subsidiary of Havas-one of the world's largest global communications groups. We believe that in order for a brand to truly differentiate itself in the marketplace it has to be brave. It takes bravery to push through the cluttered crowd to emotionally connect with consumers, who want to understand the story behind your brand and where they fit in. This requires you to move beyond conventional thinking and traditional marketing approaches to build that narrative and establish an ownable position for your brand.

We are seeking a Human Resources Intern to provide administrative and operational support to the HR team and assist with day-to-day functions.

The Intern program is a full-time, 4-month-long position with the opportunity for extension and advancement within the company.

Location: San Diego, CA (Hybrid - In-Office Tuesday-Thursday)
Classification: Full-Time, Temporary (Internship)
Compensation: $20/hour. FSLA Non-exempt
Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Job Responsibilities
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* Supports new-hire onboarding by confirming completion of required document acknowledgments, verifying I-9 documentation through E-Verify in ADP Workforce Now
* Continuous maintenance of I-9 documents
* Creates employee payroll profiles in ADP with accuracy
* Assists employees with ADP account access, including initial enrollment and password support and resets
* Processes unemployment insurance claim forms accurately and in a timely manner
* Completes verification of employment (VOE) requests and prepares employment verification letters accurately and in a timely manner
* Reviews BambooHR PTO requests and notifications
* Reviews and audits timesheets in to ensure accuracy in compliance with company policy and applicable law
* Monitors and processes sick-time requests received
* Handles sensitive and confidential information

Agency Contributions

* Contributes positively to agency culture, teamwork, and collaboration.
* Demonstrates professionalism and discretion with all employee information.
* Accurately records time and activities in agency systems.

Qualifications

Education: Bachelor's degree

Work Experience: Previous internship or work experience in HR, preferred.

Skills and Abilities

* Excellent written and verbal communication skills.
* Strong organization and time management with attention to detail.
* Ability to manage multiple priorities and work efficiently in a fast-paced environment.
* Proficient in Microsoft Excel, Outlook, and PowerPoint.
* Experience with HR systems is a plus.
* Dependable, proactive, and eager to learn about HR within an agency setting.

Contract Type :Intern

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual's ability to perform their job