HR Operations Specialist

Job Description:

HR OPERATIONS SPECIALIST - IBERIA

HR OPERATIONS

As our HR Operations Specialist, you will ensure a best-in-class employee experience across Spain and Portugal by managing core HR processes, maintaining compliance, and supporting the full employee lifecycle.

THE ROLE

OPTIMIZE, ENABLE, INNOVATE!

As our HR Operations Specialist, you play a critical role in delivering accurate and compliant HR services across Iberia. You will oversee personnel administration, labor relations, government submissions, and employee support while operating key HR systems to ensure smooth, compliant, and employee-friendly HR operations (≤60 words).
You will be reporting to the Iberia Head of HR Transactional Services, and you will manage:

1. Personnel Administration

* Maintain payroll master data for hires, changes, and terminations

* Prepare legal documentation for contracts, extensions, changes, and exits

* Manage Social Security communications via SILTRA

* Perform daily sick-leave reporting

* Submit documentation to SEPE (contracts, leaves, terminations)

* Report workplace accidents through Delt@/CAT365

2. Labor Relations

* Manage leaves and advise employees/HRBPs (maternity, paternity, pregnancy, permits)

* Prepare letters, certificates, and employee documentation

* Perform severance calculations and prepare exit documentation

* Configure calendars, holidays, working hours, and issue condition-change letters

* Support workplace compliance processes

3. Employee & HRBP Support

* Request and guide documentation for candidates, including foreigners (NIE, SS, bank account)

* Manage visa/work-permit renewals with providers and employees/interns

* Support onboarding (contracts, tax forms, benefits, T&A setup)

* Inform employees on benefits, T&A, and leave processes

* Manage HR providers, escalate when needed, and drive service quality improvements

* Create and manage Purchase Orders in SAP, and handle provider transfers & invoices

4. Reporting & Analytics

* Prepare reports and perform quality-control checks

* Support internal/external audits and labor-authority requirements

* Provide data for surveys and HR analytics

* Contribute to projects including M&A support, HRIS initiatives, restructurings

YOU ARE A COTY FIT

As a detail-oriented and service-driven professional, you thrive in a dynamic environment and enjoy supporting employees. You are compliance-focused, structured, and keen to learn.

Your skills and experience include:

* University degree in a relevant field

* Minimum 2 years' experience in hiring, labor relations, or personnel administration

* Hands-on experience with ServiceNow, SuccessFactors, payroll systems, T&A tools, SILTRA/RED, SEPE, Conta, Delt@/CAT365

* Strong Excel/Office skills

* Knowledge of Spanish labor law, Social Security & SEPE processes

* Fluency in Spanish & English

* Empathetic communication, task prioritization, and accuracy under pressure

If you're ready to support and shape the future of beauty, we want you on our team!

WHAT WE OFFER

This is an opportunity to make a direct impact on HR service quality in a multinational environment.

* Salary aligned with your experience

* Permanent contract

* Meal vouchers / allowance

* Health insurance & social benefits

* Flexible schedule + hybrid work model

ABOUT US

Coty is one of the world's largest beauty companies, celebrating diversity and fearless kindness. We foster an inclusive workplace where everyone can be their authentic self.

Country/Region: ES

City: Barcelona