Coordinator and Assistant to Global Head of Content & Production

Descripción del puesto:

Do you want to support the Head of Content & Production on administrative tasks to ensure the smooth execution of day-to-day business operations? Then this is for you!

This position plays a vital role within the Central Content and Production team, providing support to the Head of Content, coordinating with key stakeholders, and managing diverse projects.

This role encompasses two key areas:
Administrative and organisational support (60%)
Project management and coordination (40 %)RESPONSIBILITIES

Areas that play to your strengths

All the responsibilities we'll trust you with:Expand all
*
COORDINATE AND ORGANIZE

In this role, you'll support the Global Head of Content & Production and his leadership team in organizational and administrative tasks and issues in day-to-day operations. This includes in particular the coordination and organization of appointments and travel, including preparation and accounting. You'll also actively participate in meetings, take notes and ensure that the relevant actions are processed. Furthermore, you'll organize larger events and workshops as needed and prepare documents and presentations.
*
PROJECT MANAGEMENT

You'll support the successful delivery of projects within the Central Content & Production organization. This includes assisting with project planning and coordination, preparing timelines, aligning with key stakeholders, and tracking progress against milestones and deadlines. You'll organize and document project meetings, consolidate input from different teams, and ensure that tasks and responsibilities are clearly assigned and followed up on. In addition, you'll support budget tracking for the central team by maintaining Excel overviews, preparing finance check-ins, and keeping an accurate record of how the central budget is allocated across projects (without overall budget ownership).

*
SYSTEMS AND DATA

We also place the coordination and maintenance of data confidently in your hands. This includes maintaining and checking business-critical data in our systems (e.g. SAP) as well as creating and maintaining all information on our information platforms (e.g. Red Bull Intranet).

EXPERIENCE

Your areas of knowledge and expertise

that matter most for this role:

*
Completed commercial education (HAK/HBLA-Matura, apprenticeship) or university degree
*
Several years of experience in administration or an assistant role
*
Fluent in English
*
Skilled in coordinating and organizing tasks in dynamic, international settings
*
Team player with strong communication and interpersonal skills
*
Proactive mindset with an affinity for IT systems and proficiency in MS OfficeJOIN THE TEAM

Got what it takes?

In your application we want to see your personal style - what makes you tick and why you think your next opportunity is here with us