Expert HR Administration

Descrizione del lavoro:

DHL Global Forwarding (DGF) is the world leader in air freight services and one of the leading providers of ocean freight services. Around 30,000 employees work to ensure we transport our customers of shipments by air or sea. DGF's logistics solutions span the entire supply chain, from the factory to the shop floor. This also includes special transport-related services.
As the experts in freight forwarding, we deliver 100% assurance to our customers via a mindset that's always looking ahead to the next commercial opportunity, predicting the next potential issue, anticipating the next global trend.
Because at DHL Global Forwarding, Freight, we're not simply about freight forwarding. We're about forward-thinking ways to connect people - and improve their lives.
Job purpose
Administrative execution and documentation of all relevant HR management processes for the employees of DHL Global Forwarding Management GmbH, e.g. hiring, resignations, contract management, cash register instructions, forms and official information, time recording and absences
File filing and maintenance, as well as list maintenance and data maintenance in the relevant HR systems of the group for the target group
Communication with relevant authorities as well as internal and external contacts
Principal accountabilities
* Administration and implementation of HR application processes, including, but not limited to notifications and approvals, system administration, as well as handling changes such as maternity leave, parental leave, sabbaticals, and visa/work permit matters.
* Preparation and drafting of formal documentation throughout the employee lifecycle, including employment contracts, contractual amendments, employment certificates, and responses to inquiries.
* Support and coordination of onboarding and offboarding processes for employees and interns.
* Providing guidance and coordination with relevant internal departments (e.g., Fleet, ID card services, Security, Reception).
* Maintenance and administration of employee files, lists, and HR data for all staff, including executives and interns.
* Creation and processing of personnel-related transactions, such as registrations, deregistrations, re-registrations, and preparation of cash register instructions, as well as instructions for other HR-related functions (e.g., HR Services, Payroll, Travel Expense, Fleet Management).
* Provision and transmission of relevant personnel data to Accounting and Controlling departments, including inputs for accruals and personnel controlling metrics.
* Execution of support and correction activities related to time management, absence management, and other digital HR processes.
* Reporting of event participation, as well as managing income tax and social security-related matters in coordination with HR Services and other relevant entities.
* Management of occupational health records and communication with the company's medical services.
* Preparation and coordination of internal and external audits (e.g., tax and social security audits), as well as supporting documentation for annual financial statements.
* Handling of additional administrative and operational HR tasks as required to ensure smooth and compliant business operations.

Knowledge, Skills and Experience
* Up to 2 years of professional experience in Human Resources or a related field, including practical experience with HR management systems such as SAP HR, or similar platforms
* Bachelor's degree in Human Resources, Business Administration, or a comparable discipline
* HR certification or completed vocational training as a human resources clerk, commercial specialist, or equivalent qualification
* Basic knowledge of German labor law, as well as social security and income tax regulations
* Strong attention to detail with a structured and systematic working approach
* Ability to work independently and deliver results in line with defined quality standards, processes, and deadlines
* High focus on quality combined with efficient processing speed and accuracy
* Native-level German or at least C1 proficiency
* Fluent in English, both written and spoken (minimum C1 level)
* Very good command of MS Office applications (Excel, PowerPoint, Word), including templates and mail merge functionalities
* Solid understanding of HR processes and employee lifecycle management
* Strong interest in HR digitalization, with a willingness to learn new tools and technologies
* Resilient, well-organized, and able to effectively prioritize tasks in a dynamic environment
* Comfortable working in and collaborating with international teams

Location
Bonn
RCS Grade
K
Your benefits
We offer excellent employee benefits, a competitive salary package and great development opportunities.
* Positive work environment: Our TOP EMPLOYER prestigious certificationattests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees
* Comprehensive Benefits Package:We offer a comprehensive benefits package that includes health insurance, retirement plans, social counseling, generous corporate discount programs and other employee wellbeing programs.
* Global Exposure: Joining DHL Global Forwarding means being part of a truly global organization, providing you with the opportunity to work with diverse teams and gain exposure to international markets and practices.
* Work-Life Balance: We understand the importance of maintaining a healthy work-life balance, and we strive to provide a flexible work environment.
* Continuous Learning and Development:We invest in our employees' growth by offering training programs, coaching, workshops, and resources to enhance your skills and knowledge.
* Onboarding: Individual onboarding, training on the job, networking, a dedicated certified program.
Interested in this position? Just click on "Apply"!
Are you curious to learn more about us?
Our official website: DHL Global Forwarding
Check out our business updates and culture: LinkedIn/ Instagram / Facebook & X
We are looking forward to your application.
CONNECTING PEOPLE. IMPROVING LIVES