People Solutions - Learning & Development Associate

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Line of ServiceInternal Firm Services

Industry/SectorNot Applicable

SpecialismIFS - Internal Firm Services - Other

Management LevelAssociate

Job Description & SummaryThe L&D Administrator will sit in our People Solutions operations team, within People & Culture. They will provide comprehensive administrative support to the People Solutions team, playing a key role in the effective and efficient implementation of the annual L&D operations plan.

This dynamic role involves varying projects and tasks throughout the year. Primarily administrative, the role involves following established processes to ensure the smooth and accurate delivery of training.

The L&D Administrator will sit in our People Solutions operations team, within People & Culture. They will provide comprehensive administrative support to the People Solutions team, playing a key role in the effective and efficient implementation of the annual L&D operations plan.

This dynamic role involves varying projects and tasks throughout the year. Primarily administrative, the role involves following established processes to ensure the smooth and accurate delivery of training. This is a full time, fixed term position.

Responsibilities include, but are not limited to:

* Make standard internal room bookings for training sessions, team events, and meetings using established procedures.

* Track and monitor completion of pre and post course requirements to ensure participants complete required work.

* Support on L&D event logistics for optional, recommended and expected programmes

* Accurately upload attendance records to the Learning Management System (LMS & Attend), using established processes to ensure participant records are accurate.

* Assist in the preparation and distribution of physical materials for in-person workshops and learning events.

* Update and maintain L&D trackers and logs, ensuring consistency with set guidelines.

* Utilise available technologies to ensure optimal solutions are used when completing tasks, including developing Microsoft Forms and supporting documents required for training activities.

* Provide occasional assistance at off-site workshops, as directed.

* Work with senior members of the team to ensure outputs are reviewed and approved, ensuring accuracy.

* Support ad hoc tasks, projects, and initiatives across the People & Culture team as required.

Skills and experience

* A relevant third-level qualification desirable

* 1-2 years of administrative experience, with L&D being an advantage.

* Previous experience working in a fast-paced environment is essential.

* Excellent team player, able to collaborate effectively with colleagues and stakeholders.

* Highly organised with exceptional attention to detail.

* Excellent written and verbal communication skills.

* Ability to work effectively under tight deadlines and prioritise tasks accordingly.

* Reliable, and able to take initiative within a supportive role.

* Proactive learner with a commitment to continuous personal and professional development

Education (if blank, degree and/or field of study not specified)Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional SkillsAccepting Feedback, Accepting Feedback, Active Listening, Adult Learning Theories, Career Training, Communication, Content Curation, Content Strategy, Contract Management, Curriculum Development, Data Reporting, Design Thinking, Developing Presentations, Developing Training Materials, E-Learning Development, Emotional Regulation, Empathy, Event Set Up, Executive Education, Facilitated Discussions, Facilitate Training Sessions, Financial Management, Group Facilitation, Inclusion, Instructional Design (ID) {+ 26 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements0%

Available for Work Visa Sponsorship?No

Government Clearance Required?Yes

Job Posting End Date