Administrator Associate

Descrizione del lavoro:

OVERALL JOB PURPOSE:

Provide proactive and professional administrative support (overall and with specific projects) to the Business Operations Specialist (BOS) / Business Operations Manager (BOM) in addition to support to the wider admin team as required.

Duties include (but are not limited to) the following main areas of responsibility.

MAIN RESPONSIBILITIES:

* Assisting with the preparation of proposals, briefing notes and assessor contracts.
* Typing, producing and amending specific project related documentation and correspondence (reports, letters, etc.)
* Assist as required with logistical and travel arrangements for projects
* Maintain project management system and financial database, taking responsibility for data accuracy and completeness
* Using financial reports to help prepare and issue client invoices, including complex expense breakdowns
* Maintain electronic and paper files, ensuring these are kept complete, up-to-date and in good order
* Assist with helping to prepare and issue client certificates
* Data entry, maintaining Excel spreadsheets and amending SharePoint database as required
* Providing ad-hoc support to Partners and Project Managers regarding project coordination, research, tracking budgets etc
* Other related duties as required

PERSON SPECIFICATION

KEY COMPETENCIES - KNOWLEDGE, SKILLS AND EXPERIENCE:

* Strong relationship building skills and an excellent team player
* Good working knowledge of Word, Excel & PowerPoint
* Strong interpersonal skills - with the ability to deal effectively with a wide range of people at all levels from all over the world
* Able to react quickly and positively to change, and to adapt within a fast-moving working environment
* Good oral and written communication skills
* Ability to manage multiple projects, including strong time management skills and ability to work independently
* Excellent organisation and numeracy skills
* Demonstrates good time management and ability to prioritise; ability to multi-task
* Demonstrates a "can-do" attitude; capable of stepping outside basic job role
* Knowledge of SharePoint

* Educated to A-level or equivalent standard (minimum of grade C in Maths and English GCSE)
* Accurate typing (minimum speed 40 wpm)
* Familiarity with using databases
* Previous administration experience required preferably within a professional environment