Site Finance Coordinator

Beschreibung:

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Site Finance Coordinator

Position Overview

The Site Finance Coordinator provides essential financial and administrative support for our client's Irish operations, ensuring accurate financial processing, reporting, and compliance with local regulations and company policies.

Key Responsibilities

Financial Operations

The role manages day-to-day financial transactions including processing invoices, purchase orders, and expense claims within established timelines. You'll maintain accurate financial records, reconcile accounts, and support month-end and year-end closing processes. Managing petty cash and company credit card reconciliations ensures proper financial controls are maintained.

Accounts Payable and Receivable

Process supplier invoices and payments efficiently while resolving queries with vendors and internal stakeholders. Monitor aged payables and receivables, following up on outstanding items to maintain healthy cash flow. Support contract administration and vendor on-boarding processes to ensure compliance with procurement policies.

Reporting and Analysis

Prepare regular financial reports for site management, tracking budget variances and highlighting areas requiring attention. Assist with budget preparation and forecasting activities, providing accurate data and analysis. Maintain financial databases and filing systems to support audit requirements and management information needs.

Compliance and Controls

Ensure all financial activities comply with Irish tax regulations, company policies, and pharmaceutical industry standards. Support internal and external audit processes by preparing documentation and responding to queries. Maintain proper segregation of duties and adherence to internal control procedures.

Administrative Support

Provide administrative support to the site finance function including meeting coordination, correspondence, and document preparation. Liaise with group finance teams, external accountants, and auditors as required. Support implementation of finance system improvements and process enhancements.

Required Qualifications

Education and Experience

Part-qualified accountant (ACA, ACCA, CIMA) or relevant finance degree with 2-3 years' experience in a finance administrator or similar role. Experience in pharmaceutical, life sciences, or regulated industry environments is advantageous but not essential.

Technical Skills

Strong proficiency in accounting software and ERP systems with advanced Excel capabilities including pivot tables, VLOOKUP, and financial modeling. Familiarity with Irish VAT, payroll processes, and statutory reporting requirements is required
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Core Competencies

Exceptional attention to detail with proven accuracy in financial data processing and reconciliation. Strong organizational skills with ability to manage multiple priorities and meet deadlines consistently. Excellent numerical reasoning and analytical problem-solving abilities.

Communication and Interpersonal Skills

Clear written and verbal communication skills to interact effectively with stakeholders at all levels. Ability to explain financial information to non-finance colleagues in accessible terms. Professional approach with discretion when handling confidential financial information.

Personal Attributes

Proactive self-starter who identifies issues and implements solutions independently. Team player who collaborates effectively while working autonomously when required. Adaptable professional comfortable with changing priorities in a dynamic pharmaceutical environment. Commitment to continuous improvement and professional development.

Location:
On-site -Cork, IRL

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL