HR Administrative Coordinator

Beschreibung:

Company description At Publicis Global Delivery, we don't just deliver solutions; we deliver excellence. As part of Publicis Groupe, a global leader in Media, Data, Technology, Commerce, and Production, PGD is where innovation meets collaboration. Our team is passionate about driving results while fostering a culture of growth, creativity, and well-being. Publicis Global Delivery Mauritius offers performance-driven production solutions to help leading brands win in the platform world. Our platform, provides agency-agnostic, global production solutions, combining specialist production expertise with consumer and performance data to produce, adapt, and deliver efficient marketing content. Development in production results in the best and diverse talent pool, and ways-of-working, which enables global scale, innovation and transformation, each day. Culture, growth and wellbeing underline all aspects of Publicis Global Delivery. Overview Within a dynamic and fast-paced environment, we are looking for an HR Administrative Coordinator to support the end-to-end management of administrative processes related to interns and apprentices. This role is key to ensuring smooth operations across onboarding, contract management, and coordination with internal and external stakeholders. Responsibilities Administrative Management Create, verify, and maintain administrative files (supporting documents, tracking sheets, internal records). Prepare and manage contractual documents (internship agreements, apprenticeship contracts, official forms). Ensure accurate creation and updates of employee records in internal HR systems. Maintain and update data across various tools and platforms. Onboarding & Employee Support Coordinate onboarding logistics (IT equipment, email accounts, system access, badges, etc.). Act as a point of contact for interns/apprentices to finalize administrative processes. Ensure all required documentation is complete and compliant before payroll processing. HR Operations & Coordination Manage benefits enrolment processes (e.g. health insurance) and follow up on completion. Monitor contract lifecycle actions (extensions, terminations, certificates, final settlements). Handle administrative aspects of invoicing related to schools and training programs. Liaise with HR teams (especially Campus team) and external partners (schools, providers). Qualifications Bachelor's degree (or equivalent) in Administration, Business, or related field. Proven experience in an administrative or HR support role. Strong proficiency in Excel and ability to work across multiple tools and systems. Key Skills Strong organizational and prioritization skills. High attention to detail and accuracy. Good communication and interpersonal skills. Ability to work collaboratively in a team environment. Reliable, adaptable, and proactive mindset. Analytical thinking with a willingness to understand operational needs beyond execution. Additional information Opportunity to develop in a stable company with an established position in the market. Extensive range of online training courses in cooperation with reputable market partners. Opportunity to participate in international and local development projects and programmes. International working environment. Attractive package of non-wage benefit. Friendly and casual working atmosphere in a close-knit team filled with positive energy

Ihr Profil:

Bachelor's degree (or equivalent) in Administration, Business, or related field. Proven experience in an administrative or HR support role. Strong proficiency in Excel and ability to work across multiple tools and systems. Key Skills Strong organizational and prioritization skills. High attention to detail and accuracy. Good communication and interpersonal skills. Ability to work collaboratively in a team environment. Reliable, adaptable, and proactive mindset. Analytical thinking with a willingness to understand operational needs beyond execution