Events and Administrative Coordinator Intern

Beschreibung:

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?
We are seeking a highly organized, proactive and detail-oriented Events and Administrative Coordinator Intern to join our Global Technology Services (GTS) team. This vital role is responsible for providing comprehensive administrative and event planning support to the GTS leadership team members and to back up the Executive Assistant to the Chief Information Officer, ensuring the efficient and smooth operation of daily activities. The ideal candidate will be an excellent communicator and capable of managing multiple priorities in a dynamic technology environment.

This role reports to: PMO Operations and GTS Portfolio Manager

This role is hybrid (2-3 days/week in the office) - based in Toronto, ON.

Key Accountabilities:
Work with GTS leadership team including CIO executive admin and other admins to help support GTS in the following functions:
* GTS Office Support & Document Preparation: Prepare, edit, and format various GTS documents, including presentations, reports, spreadsheets, org charts and internal communications, ensuring accuracy and professional presentation.
* Event Planning: Take ownership of end-to-end planning and execution for various GTS functions and events.
* Calendar & Schedule Management: Proactively manage calendars, schedule meetings and appointments, and coordinate logistics to optimize time for GTS leadership.
* Meeting Coordination: Organize and coordinate various meetings (e.g., team meetings, project reviews, town halls), including preparing agendas, gathering necessary documents, arranging technology (e.g., video conferencing), taking minutes, and tracking action items.
* Communication Management: Act as a primary point of contact, managing email correspondence, drafting professional communications, and providing information or redirecting inquiries as appropriate.
* AI Exploration: Explore Google Gemini to automate various tasks across Global Technology Services.
* Ad-Hoc Support: Perform other related administrative duties and contribute to special departmental projects as assigned by the leadership team.

Must Have(s):
* Currently enrolled in a college or university program in administrative studies, event planning, or a related field
* Ability to work independently and manage multiple tasks effectively
* Strong skills in Google Suite of Products, MS Excel, and Word
* Exceptional written and verbal communication skills with a strong focus on building positive relationships with all levels of staff
* Detailed oriented to ensure accuracy
* Highly resourceful and proactive problem solver
* Proven ability to manage time, prioritize tasks, and meet deadlines
* Flexibility and adaptability to changing priorities in a fast-paced environment

Nice to Have(s):
* Experience in the technology and financial services industry is a significant asset.

Note:

* 4 month Co-op / Internship: May 11, 2026 - August 28, 2026
* In order to be considered for the position, you are required to submit your Knockri Assessment

Salary Range: 20/hour-25/hour CAD

Please note that the salary range included is a guideline only. The salary offered may vary based on factors, including, but not limited to, the successful candidate's relevant knowledge, skills, and experience.

The recruiting efforts for this role are intended to fill a vacant position.

For this role AI-assisted tools are utilised as one input in the application and screening process. AI does not make final hiring or interview decisions.

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.
Connection - With site hubs in some of the world's most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.
Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.
Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger "we". Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!
Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

Please note that our company is not currently sponsoring work permit applications and the applicant must be authorized to work in the country where this position is located.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it