Administrative Graduate Jobs in the USA

“Full-time administrative assistant role at (COMPANY NAME) in New Jersey, 15 hrs/week, $23.50-$24.75/hr until Sep 2026. Requires high school diploma, Spanish fluency preferred, MS Office skills. Union-represented with benefits including healthcare, 403b matching, and PTO.”

“(COMPANY NAME) seeks an Administrative Assistant for their legal team in Louisville, KY. Hybrid role (3 days in-office), 40 hrs/week. $53,100-$72,500/year. Requires 3+ years of executive admin experience, MS Office proficiency, and strong confidentiality skills. Full benefits included.”

“Executive Assistant role supporting an Executive Vice President in People & Capability at (COMPANY NAME). Manages schedules, travel, expenses, and administrative tasks. Requires corporate experience, discretion, and strong Microsoft Office skills. Competitive salary ($72K–$113K) with benefits. Based in Purchase, NY.”

“Harvard Medical School seeks an Administrative Coordinator for Prof. David Sinclair's aging research lab. This one-year role supports lab operations, scheduling, financial processing, and compliance in a fast-paced academic environment. Requires 3+ years of experience, strong organizational skills, and proficiency in MS Office. Hybrid work possible, but location must comply with Harvard policies.”

“Temporary 4-month contract for an Administrative Coordinator role in Talent Acquisition at (COMPANY NAME)'s US Capital Markets HR team. Based in New York, NY, with a salary range of $60K-$70K. Responsibilities include coordinating interviews, onboarding support, paperwork management, and tracking recruitment activities. Requires HR/administrative experience, strong organizational skills, and proficiency in Microsoft Office.”

“Full-time (39h/week) hybrid role at (COMPANY NAME)'s College of Agriculture and Life Sciences supporting graduate programs. Duties include admissions, student records, funding administration, and outreach. Requires Associate's degree + 2-4 years experience, proficiency in MS Office, and strong organizational skills. Hybrid work (4 days on-site, 1 remote).”

“(COMPANY NAME) offers a 3-year Management Development Program for graduates to learn plumbing/heating/industrial supply distribution through rotations. Start at $25/hr with career growth opportunities, sales incentives, and profit-sharing. Requires relocation, leadership skills, and a Bachelor's degree.”

“Permanent role as Duty Manager in Airport Customer Experience Administration at (COMPANY NAME). Salary range $71K-$100K. Requires 2+ years in airport operations, staffing models, and leadership. Oversees training, payroll, scheduling, and vendor performance. Full benefits, travel perks, and career growth in a diverse, inclusive environment.”

“Lead a team of Support Staff in airport customer experience administration at Phoenix PHX. Responsible for payroll, onboarding, scheduling, training, and compliance. Requires high school diploma, office experience, and leadership skills. Benefits include travel perks, health/dental coverage, 401(k), and wellness programs.”

“Administrative Assistant role within (COMPANY NAME)' Flight Service Team. Requires 1 year of office/clerical experience, high school diploma, and proficiency in Microsoft Office. Responsibilities include office duties, travel arrangements, and handling employee requests. Offers travel perks, health benefits, and 401(k) program.”

“Permanent position at (COMPANY NAME) for a Maintenance Administration Specialist in Technical Operations. Responsible for team member internal movements, HR liaison, compliance with FAA licenses, and database/reporting tasks. Requires associate degree or equivalent, strong communication, and Microsoft Office skills. Offers travel perks, health benefits, 401(k), and diversity-focused workplace.”

“Analyst position na Northern Trust para recém-formados em Contabilidade/Finanças, focado em administração de fundos e relatórios financeiros para clientes hedge fund. Salário de $48K-$72K USD, benefícios completos, trabalho presencial em equipe colaborativa com oportunidades de desenvolvimento. Requer graduação e autorização para trabalhar nos EUA sem visto.”

“RSM seeks a Fund Services Plus Manager for private equity fund administration. Requires 7+ years in Big 4 fund accounting, CPA/CA, and expertise in Investran/E-Front. Role involves managing engagements, reporting, team leadership, and client liaison. Competitive salary range $88,900-$168,300 with discretionary bonus.”

“FEC Procurement Administrative Specialist role in Boston, MA for a construction company. Requires 2+ years experience, bachelor's degree, and procurement expertise. Salary up to $100,000 USD. On-site position with 10-20% travel. Manages vendor negotiations, bidding processes, and procurement schedules.”

“Regular job offer for a FEC Procurement Administrative Specialist in San Francisco, CA. Requires Bachelor's degree + 2 years experience. Salary range: $50K-$100K USD. Duties include procurement, vendor management, bidding processes, and M/WBE compliance. On-site role with occasional physical demands.”

“Se busca Asst-Administrative III en Beaumont, Texas, para brindar apoyo administrativo a gerentes y personal. Requiere 4-6 años de experiencia, manejo de agendas, viajes, reuniones y documentos. Incluye procesamiento de facturas, informes y coordinación con personal ejecutivo. No ofrece relocalización ni modalidad remota.”

“Regular job offer for a FEC Procurement Administrative Specialist in Atlanta, GA. Requires a Bachelor's degree + 2 years of experience. Duties include equipment procurement, vendor negotiations, bid management, and overseeing M/WBE requirements. On-site role with 10-20% travel. Salaried exempt position in construction industry.”

“Executive Assistant role supporting Managing Directors in International and Inflight Dining Operations at (COMPANY NAME). Requires 2+ years' administrative experience, heavy calendar management, travel planning, and MS Office proficiency. Offers travel perks, health benefits, 401(k), and a diverse inclusive work environment.”

“(COMPANY NAME) is seeking a Manager for Global Database Administration to lead enterprise database operations, overseeing Oracle, SQL Server, and non-standard platforms (MongoDB, MySQL/MariaDB, PostgreSQL) across on-premises and cloud (Azure/AWS). The role involves technical leadership, SOX/ITGC compliance, vendor management, and team leadership for a globally distributed team. Compensation ranges from $147,050 to $230,850 USD annually with comprehensive benefits.”

“One-year Administrative Fellowship (2027-2028) at Intermountain Health in Salt Lake City, UT. Rotational program with 70% project work in hospital/medical group operations and 30% leadership development. Open to recent Master's graduates (MBA, MHA, MPH, or clinical fields). Competitive hourly pay ($44.33-$68.42). Full-time, on-site role with relocation bonus eligibility.”

“One-year Administrative Fellowship at Intermountain Health in Las Vegas, NV, focused on Value Based Care. Rotational program with 70% project work in medical group operations, risk arrangements, and clinical excellence, plus 30% leadership development. Requires recent Master's degree (MBA/MHA/MPH preferred). Full-time, exempt position with salary range $44.33–$68.42/hour and relocation bonus.”

“One-year Administrative Fellowship at Intermountain Health for postgraduate healthcare professionals in Salt Lake City, UT. Rotational program with 70% region-specific projects (commercial/government products, health plan ops) and 30% leadership development. Requires recent Master's degree (MBA/MHA/MPH preferred). Full-time, exempt role with hourly pay $44.33-$68.42. Relocation bonus may apply.”

“Regular job offer for a Specialist, Operations Workforce Administration role at (COMPANY NAME). Requires 1-2 years of relevant experience, high school diploma/GED, and expertise in timekeeping, leave administration, and compliance with policies and CBAs. Involves managing time codes, payroll, and reporting.”

“Regular job offer for an Administrative Assistant role within (COMPANY NAME)' Integrated Operations Team. Requires high school diploma, clerical experience, and proficiency in Microsoft Office. Offers travel perks, health benefits, wellness programs, and 401(k) program. Position involves front desk duties, office administration, and confidential file management.”

“Regular job offer for a Machinist position in Curtis Bay, MD. Responsibilities include inspecting, servicing, and repairing diesel locomotives, ensuring FRA compliance, and performing fabrication tasks. Requires high school diploma/GED, mechanical experience, and physical ability. Compensation starts at $42.72/hour for journeyman with apprenticeship at 90% of this rate.”

“Permanent full-time Administrative Assistant role at Mindplace Winchester ((COMPANY NAME)) with 37.5-hour shifts (Mon-Fri 8am-10pm, Sat 9am-5pm). £26,800/year plus benefits including health insurance, flexible working, and family-friendly perks. Requires admin/reception experience, strong customer service, and adaptability.”

“Posición de Administrador en Administración de Vuelos para (COMPANY NAME) en ORD. Ofrece soporte administrativo a pilotos, gestión de licencias, reembolsos y proyectos especiales. Requiere experiencia en RRHH o aviación, dominio de herramientas como SABRE y Microsoft Office, y habilidades organizativas. Beneficios incluyen viajes ilimitados, seguro médico y programas de bienestar.”

“Offre d'emploi pour un poste d'Assistant(e) Administratif(ve) à Houston (États-Unis) en hybride (3 jours en présentiel). Rôle central combinant soutien aux partenaires, gestion des opérations de bureau, développement commercial et coordination d'événements clients. Salaire entre 34 et 37 USD/heure. Avantages : 401(k), assurance santé, congés payés et flexibilité. Expérience requise en soutien senior et outils MS Office.”

“(COMPANY NAME) seeks a SpaceWrench, SAT Technician to maintain and repair aircraft (e.g., GB1 Gamebird, Extra 300L) for their Special Asset Team. Requires FAA A&P License, 3+ years GA maintenance experience, and ability to travel between Las Cruces and Spaceport America. Annual salary up to $90,235 with full benefits.”

“Oferta de empleo como Representante en el Centro de Administración de (COMPANY NAME). Requiere experiencia administrativa previa, manejo de Microsoft Office y conocimiento de sistemas como Workbrain. Incluye beneficios como descuentos en viajes, seguro médico y programas de bienestar. Posibilidad de trabajar en turnos variables y viajar para desarrollo profesional.”

“Seeking a Coordinator, Maintenance Administration to manage internal transfers, compliance, and HR processes for represented team members in a unionized aviation environment. Requires HR/admin experience, knowledge of labor agreements, and proficiency in HRIS systems. Offers travel perks, health benefits, 401(k), and a supportive inclusive workplace at (COMPANY NAME).”

“Regular job offer for Attendance Manager in Operations Administration at (COMPANY NAME). Role involves optimizing attendance management, leading transformative initiatives, and collaborating with stakeholders. Requires leadership experience, data analysis skills, and proficiency in Microsoft Office. Offers travel perks, health benefits, wellness programs, and 401(k) contributions.”

“Regular full-time position for Duty Manager in Airport Customer Experience Administration at Phoenix Airport. Requires 2+ years of airport operational experience, staffing model knowledge, and leadership skills. Responsibilities include training oversight, payroll, scheduling, and vendor management. Offers travel perks, health benefits, 401(k), and inclusive work environment at (COMPANY NAME).”

“Oferta de empleo como Lead Representative en Workforce Administration para (COMPANY NAME). Requiere experiencia en administración, manejo de sistemas como Workbrain y Mytime, y conocimiento de políticas de nómina y licencias. Ofrece beneficios como descuentos en viajes, seguro médico y programas de bienestar.”

“(COMPANY NAME) seeks a Specialist in Operations Administration to manage team member leaves, return-to-work processes, and compliance with policies. The role involves coaching, analytics, and liaison work with HR, unions, and claim adjustors. Requires a bachelor's degree, 2+ years in leadership, and strong interpersonal skills. Benefits include travel perks, health/dental coverage, 401(k), and wellness programs.”

“(COMPANY NAME) busca un Asistente Administrativo para ofrecer soporte de alto nivel en un entorno corporativo global. El rol, de 24-27 horas semanales, requiere organización, confidencialidad y manejo de herramientas digitales como MS Office. Incluye gestión de agendas, viajes, facturas y eventos, con beneficios como gimnasio, seguro médico y programas de bienestar.”

“Lead a team of support staff in airport customer experience administration at DFW. Responsibilities include payroll coordination, onboarding, scheduling, training, and compliance. Requires high school diploma, office experience, and leadership skills. Offers travel perks, health benefits, 401(k), and a diverse, inclusive work environment.”

“Regular job offer for Manager, Airport Customer Experience Administration at (COMPANY NAME). Requires 5+ years of operational/financial experience, staffing model expertise, and leadership skills. Compensation range: $96,000–$131,000. Includes travel perks, health benefits, 401(k), and diversity-focused workplace. FAA background check required.”

“Administrative Assistant role at RSM in Farmington, CT. Provide administrative support to a virtual team, manage calendars, coordinate meetings, and handle document preparation. Requires 5+ years of experience, proficiency in Microsoft 365, and strong organizational skills. Compensation range: $46,100 - $73,700.”

“(COMPANY NAME) seeks a Representative I for Inflight Administration to oversee leave administration for flight attendants. The role involves handling inquiries, managing leave systems, and collaborating with various departments. Full-time, on-site position at DFW Headquarters with a rotating schedule. Requires high school diploma, strong organizational skills, and proficiency in Microsoft Office. Offers travel perks, health benefits, wellness programs, and more.”

“Administrative Assistant role in Technical Operations at (COMPANY NAME). Responsibilities include maintaining WorkBrain entries, managing files, coordinating meetings, and supporting the ODA. Requirements: High School diploma, knowledge of Microsoft Office, PowerPoint, Sabre, and WorkBrain. Benefits include travel perks, health benefits, wellness programs, and a 401(k) program.”

“Team Lead role in Airport Customer Experience Administration at (COMPANY NAME). Responsibilities include managing administrative functions, leading support staff, coordinating payroll, onboarding, and event planning. Requires high school diploma, office experience, leadership skills, and proficiency in MS Office. Offers travel perks, health benefits, wellness programs, and 401(k).”

“Coordinator role at (COMPANY NAME). Provide administrative support, plan meetings, events, and travel arrangements. Requires 2+ years of experience in event planning or administration. Offers travel perks, health benefits, and wellness programs.”